Finance & Office Manager - Hybrid (Europe)

Tolomatic, Inc.; Hamel (MN); Hybrid; USD 80,000 - 100,000; Full time

Benefits offered by this job

401(k) with company contribution

Profit sharing

Tuition reimbursement toward degrees

Job summary

Tolomatic, Inc. in Medina, MN, is seeking a Finance / Office Manager to provide full finance, admin, and office-management support, including coordination with Tolomatic Europe GmbH in Germany.

The role involves day-to-day accounting, payroll, and reporting while collaborating across time zones with the European team. This full-time position requires a degree in accounting/finance, 3+ years' experience, and fluency in English and German.

Qualifications

• Degree in Accounting, Finance, or Business Administration or equivalent.
• At least three years of accounting experience.
• Fluent in English and German for daily collaboration.
• Strong Microsoft Office skills and experience with ERP/CRM.

Responsibilities

• Manage day-to-day bookkeeping, bank reconciliation, and online banking; support month-end and year-end closing; prepare reports for tax advisors and auditors.
• Maintain customer and vendor master data; process invoices and payment schedules; support payment-policy compliance, collections, dunning, credit/debit notes.
• Administer customer orders, quotations, order confirmations, and invoices; communicate pricing and deliveries; coordinate product availability with suppliers.
• Coordinate import/export with logistics providers, including shipping, customs, and trade docs; review inventory transactions and cycle counts.
• Process and post monthly payroll, review travel expense reports, and support HR and employee benefits topics.
• Maintain ISO 14001 environmental register, support insurance matters, and correspond with authorities.
• Remotely coordinate office supplies, facilities, and local IT for the Rüsselsheim office.
• Collaborate with Tolomatic corporate teams and support special projects.

Skills

Accounting

German language

English language

ERP systems

MS Office

Attention to detail

Independent work

Travel willingness

Education

Bachelor degree in Accounting/Finance/Business

Tools

DATEV

CRM systems

ERP software

Job description

Tolomatic, Inc. in Medina, MN, is seeking a Finance / Office Manager to provide full finance, admin, and office-management support, including coordination with Tolomatic Europe GmbH in Germany.

The role involves day-to-day accounting, payroll, and reporting while collaborating across time zones with the European team. This full-time position requires a degree in accounting/finance, 3+ years' experience, and fluency in English and German.