Finance Manager (Payroll Manager)

Amtex Systems Inc; New York (NY); On-site; USD 85,000 - 100,000; Full time

Job summary

A leading IT services firm is seeking an experienced Payroll Manager to oversee payroll operations in Long Island City. This role involves ensuring accurate and timely payroll processing, managing a team of payroll professionals, and ensuring compliance with federal and state laws. Ideal candidates will have a Baccalaureate in Accounting or Finance and significant experience in payroll management. The position offers full-time employment at a mid-senior level.

Qualifications

• 6 years of experience in accounting, finance, budget preparation, analysis.
• 4 years in a supervisory capacity.

Responsibilities

• Lead payroll operations ensuring compliance with regulations.
• Manage payroll production issues and maintain payroll systems.
• Ensure timely processing of payroll updates, including new hires and terminations.
• Stay updated on payroll regulations and implement necessary changes.
• Supervise and develop a team of payroll professionals.

Skills

Experience in payroll

Leadership skills

Attention to detail

Analytical skills

Communication skills

Education

Baccalaureate in Accounting, Finance, Business Administration

Tools

UKG payroll software

Microsoft Office Suite

Job description

Title: Finance Manager (Payroll Manager)

Location: Long Island City Queens NY

Duration: Indefinite

Position Overview

Seeking an experienced and detail-oriented Payroll Manager to lead and manage the day-to-day workflow of the payroll operations, ensuring payroll and timekeeping is processed on time, accurately and in compliance with regulatory requirements. The Payroll Manager will report to Finance Director in the Finance Department.

Responsibilities

• Maintain payroll systems and ensure efficiency in workflows, compliance, and accuracy in calculations. Manage and resolve issues relating to payroll production
• Ensures accurate and timely processing of updates to the payroll and timekeeping system including but not limited to new hires, terminations, promotions, demotions, leaves and changes to pay rates
• Ensures compliance with federal, state, and local payroll, wage and hour laws, and company policies impacting payroll and timekeeping
• Stay updated on relevant changes in federal and state payroll regulations and ensure company compliance with statutory reporting and filing requirements
• Ability to interpret and implement new legislations impacting payroll
• Maintain, manage, and audit the timekeeping and payroll function
• Facilitate audit by providing records and documentation to auditors
• Establish and maintain working relationships with external benefit providers to facilitate the smooth and efficient processing of employee enrollment and/or changes
• Supervise, mentor, and develop team of payroll professionals
• Provides training and timely performance evaluations
• Develop, implement, and maintain payroll policies and procedures
• Continuously evaluate payroll systems and processes, identifying improvement opportunities for optimization and automation
• Respond to payroll inquiries from employees, resolve discrepancies, and provide payroll-related guidance
• Communicate and coordinate actively with Operations, HR and Finance to review cross-departmental impacts and account reconciliation
• Prepare and manage payroll related reports, including management reports, reconciliations, third party reports, audit
• Performs special projects or other duties as assigned

Qualifications

• Baccalaureate in Accounting, Finance, Business Administration required.
• Six years (6) of full-time experience in accounting, finance, budget preparation, analysis, and/or monitoring; Four (4) years must have been in a supervisory capacity required.

Preferred Skills

• At least six years of full-time experience in payroll, preferably mid-large organization
• At least four years of proven experience managing and supervising payroll team
• Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes
• In-depth knowledge of Federal and New York State payroll laws, ACA, tax regulations, and labor laws
• Experience with payroll software (UKG preferred)
• Experience with collective bargaining agreements
• Excellent organizational skills and attention to detail
• Strong analytical and problem-solving skills
• Ability to maintain confidentiality and handle sensitive employee information with discretion
• Excellent communication and interpersonal skills, with the ability to collaborate across teams
• Strong supervisory and leadership skills
• Proficient with Microsoft Office Suite or related software

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Accounting/Auditing

Industries

IT Services and IT Consulting