(Finance) Legal Assistant in Newport Beach, CA

Merit Personnel & Consulting; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

A staffing agency in Newport Beach is seeking a Legal Assistant to provide support to the Legal and Compliance group. The role includes document management, formatting and revising documents, and coordinating notarization. Candidates should have at least two years of experience in legal or business environments and be skilled in Microsoft Office. This position is on-site and offers a collaborative work environment.

Qualifications

• Minimum of 2 years of experience in the legal and/or business fields.
• Skilled with Microsoft Office Suite and Adobe Acrobat Pro.

Responsibilities

• Assist with document management including archiving and maintaining databases.
• Format and revise documents ensuring they meet standards.
• Coordinate execution and notarization of documents.
• Process mail and manage FedEx shipments.
• Perform related duties and ad hoc projects.

Skills

Document management

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Adobe Acrobat Pro

Job description

(Finance) Legal Assistant in Newport Beach, CA

Provide day-to-day support to the Legal and Compliance group, primarily assisting the Alts NDA and ADFS teams for various recurring administrative/clerical tasks.

Responsibilities

• Assist with document management, including scanning, printing, retrieving, archiving, reconciling, and maintaining databases.
• Format and revise documents, including editing headers/footers, converting document formats, applying redlines and redactions.
• Assist with the execution and/or notarization of documents, including coordinating with signatories, applying signature/initial stamps, etc.
• Prepare FedEx and process incoming mail.
• Perform other related duties and ad hoc projects as required.

Qualifications

• Minimum of 2 years of experience in the legal and/or business fields.
• Skilled with Microsoft Word, Excel, PowerPoint, Outlook and Adobe Acrobat Pro.