Finance & Human Resources Manager

Wilderness Inquiry; BLOOMINGTON (MN); Hybrid; USD 62,000 - 72,000; Full time

Job summary

Wilderness Inquiry seeks a Finance & HR Manager to steward financial systems, payroll, and administration for a mission-driven team in Bloomington, MN. This exempt role combines accounting, HR, and office leadership with oversight of a part-time coordinator during peak seasons.

Responsibilities include managing accounts payable, deposits, reconciliations, and year-end processes; overseeing payroll, benefits, and onboarding; and providing budget analysis and forecasting to leadership.

Qualifications

• B.A. or equivalent degree and 2 years of comparable experience; or Associates degree and 5 years of comparable experience.
• Professional experience with Quickbooks Online, Sage Intacct or a comparable accounting software
• Ability to pass a background check

Responsibilities

• Manage Financial Systems (45% FTE) including AP, deposits, reconciliations, and financial statements.
• Oversee HR and Payroll Administration (35% FTE) with onboarding, bi-weekly payroll, and benefits.
• Provide leadership and backup for office administration, data entry, and customer communications.
• Perform Financial Analysis (5% FTE): forecasting, budgeting, and price setting with teams.
• Embrace Wilderness Inquiry values and perform other duties as assigned

Skills

Self-starter

Collaborative

Detail-oriented

Education

Bachelor's degree or equivalent

Associate degree

Tools

Quickbooks Online

Sage Intacct

Job description

Wilderness Inquiry’s mission is to connect people of all ages, backgrounds, identities, and

abilities through shared outdoor adventures so that all people can equitably experience the

benefits of time spent in nature.

At Wilderness Inquiry, we believe that everyone belongs. We work to ensure this belief holds

true in our workplace, in our community, and in the outdoors. We pursue this belief

through our mission and shared values of paddling together, nurturing inclusion, seeking

the exceptional, and finding a way.

Position Summary & Dimensions

Summary

This position supports Wilderness Inquiry’s financial, human resource, and office

administration systems to ensure all basic business functions run efficiently and effectively.

These essential organizational systems support the entire Wilderness Inquiry team to

ensure high quality and cost effective programming goals are met on a daily basis.

Dimensions

Working Title: Finance & HR Manager

Position Classification: Manager

Employment Conditions: Exempt

Department/Section: Finance & Administration

Classification Range: $62,000 – $72,000

Reports To: Director of Workplace and Business Operations

Supervisory Responsibilities: Temporary part-time Finance & Human Resources Coordinator

Essential Roles and Responsibilities

Responsibility 1: Manage Financial Systems (45% FTE)

Tasks

• A. Accounts Payable: Ensure all bills are paid on time, and Wilderness Inquiry cash position remains solvent.
• B. Deposits: Make bank deposits in accordance with financial control policies.
• C. Financial Reconciliations: Reconcile all monthly credit card statements, bank statements, and deposits.
• D. Financial Statements: Work with external accountants to produce accurate and compliant monthly financial statements and support year-end financial data gathering for auditors.
• E. Grant Reconciliation: Gather and consolidate financial information for government grant reimbursements and other grant reporting including management of; salary allocations, receipts, expense spreadsheets, and other reporting.
• F. Fiscal Controls: Upholds proper financial accounting through effective staff training and ensuring team adherence to quality standards and deadlines.
• G. Supervise: Supervise part time temporary Finance & Human Resources Coordinator during peak season, when needed.

Responsibility 2: Human Resources and Payroll Administration

(35% FTE)

Tasks

• A. Onboard new employees through payroll and new hire paperwork, including processing background checks, I-9 documentation, and other tax documents.
• B. Process bi-weekly payroll, ensuring accurate pay and time calculations for all staff, appropriate withholdings, and accurate payroll reports.
• C. Support Business Administration Director with benefit administration, including processing retirement enrollment and payments, health insurance enrollment, flexible spending administration, and all annual renewals.
• D. Respond to employees’ payroll and other human resource-related inquiries.

Responsibility 3: Provide Leadership and Backup for Professional

Tasks

• A. Fiscally controlled mail processing.
• B. A schedule is maintained, with backup processes and people, to courteousl and efficiently answer customer communications by phone and email
• Cross-train and provide leadership and backup for office administrative tasks, including:
  • A. Process training and backup is in place for post-trip data entry, including registration and demographic information tracking.
  • B. Contacts and organizational data entry.
  • C. Maintain and order office supply inventory.
• Other duties as assigned

Responsibility 4: Financial Analysis (5% FTE)

Tasks

• A. Support Wilderness Inquiry leadership and the Board of Directors Finance Committee with forecasting and budget analysis.
• B. Analyze individual trips, itineraries, and programs for financial solvency based on variable and fixed costs. Collaborate with Sales and Adventures teams for trip market analysis and price setting.

Responsibility 5: Embrace Values, Community Agreements and Other Roles/Responsibilities as Assigned

Tasks:

Perform all job responsibilities in a manner that centers Wilderness Inquiry values

and supports a healthy, safe, and productive work environment for all employees by

adhering to Workplace Community Agreements including the following:

• A. Acknowledge power and power dynamics and see to empower others
• B. Recognize our own limitations without limiting the potential of others
• C. Trust individual skill sets and other ways of doing things
• D. Encourage and embrace progress not perfection
• E. Practice and respect health boundaries
• F. Support and normalize advocacy
• G. Promote diverse perspectives and celebrate our differences.
• H. Communicate honestly with empathy and listen to understand
• I. Address both intention and impact in your interactions with others

Qualifications and Requirements

Required Qualifications:

• -B.A. or equivalent degree and 2 years of comparable experience; or Associates degree and 5 years of comparable experience
• -Professional experience with Quickbooks Online, Sage Intacct or a comparable accounting software
• -Ability to pass a background check

Desired Qualifications and Characteristics:

• -Experience and interest in human resources and benefit management
• -Excellent computer and database skills
• -A self-starter who takes initiative and is results driven
• -Collaborative and team-oriented
• -Willingness to listen, learn, and continuously improve
• -Flexible, persistent, and attentive to detail
• -Enjoys variety and is open to learning new roles
• -Passion for Wilderness Inquiry’s inclusive mission and the natural world

Physical Requirements:

• -Must be able to use a telephone and computer.
• -Must be able to lift 25 lbs.
• -Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

This is a hybrid position which reports to Wilderness Inquiry’s Headquarters in

Bloomington, MN. Individuals can expect 2-3 days in-person, with opportunities for remote