Business Administrator B, Chemistry Business Office

University of Pennsylvania; Pennsylvania; On-site; USD 56,000 - 68,000; Full time

Job summary

The University of Pennsylvania in Philadelphia invites applications for a Business Administrator B in the Chemistry Business Office. This role supports the SAS Finance function and reports to the Chemistry Regional Business Office Manager (RBO).

The successful candidate will review transactions, process payroll, reconcile accounts, and generate monthly reports while assisting grants management and collaborating with colleagues across SAS and the University.

Qualifications

• Bachelor's Degree required plus 2-3 years' related experience or equivalent.
• Excellent critical thinking, analytical, verbal and written communication skills.
• Strong organizational and time-management abilities in a deadline-driven environment.
• Familiarity with UPENN financial/HCM systems (BEN Financials, Business Objects, Concur, Workday).
• Strong customer service skills and clear policy communication.
• Ability to adapt to a changing environment and work well in a team.
• Advanced proficiency in Microsoft Excel and Adobe applications; quick to learn new software.

Responsibilities

• Review and approve all transactions related to the RBO's financial activities.
• Manage weekly payroll and HR/payroll tasks in Workday; generate reports and onboard new hires.
• Identify and resolve financial and HR issues with a focus on compliance and efficiency.
• Perform account reconciliations and prepare reports for Faculty/Dept/Program/Centers.
• Assist grants management including budget journals and expense monitoring.
• Participate in School-wide and University initiatives.

Skills

Analytical thinking

Verbal and written communication

Time management

Customer service

Teamwork

Education

Bachelor's Degree

Tools

Excel

Adobe

Workday

Job description

Business Administrator B, Chemistry Business Office

University Overview

The University of Pennsylvania, the largest private employer inPhiladelphia, is a world-renowned leader in education, research,and innovation. This historic, Ivy League school consistently ranksamong the top 10 universities in the annual U.S. News & WorldReport survey. Penn has 12 highly-regarded schools that provideopportunities for undergraduate, graduate and continuing education,all influenced by Penn's distinctive interdisciplinary approach toscholarship and learning. As an employer Penn has been rankednationally on many occasions with the most recent award from Forbeswho named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city ofPhiladelphia. The University is situated on a beautiful urbancampus, with easy access to a range of educational, cultural,andrecreational activities. With its historical significance andlandmarks, lively cultural offerings, and wide variety ofatmospheres, Philadelphia is the perfect place to call home forwork and play.

The University offers a competitive benefits package that includesexcellent healthcare and tuition benefits for employees and theirfamilies, generous retirement benefits, a wide variety ofprofessional development opportunities, supportive work and familybenefits, a wealth of health and wellness programs and resources,and much more.

Posted Job Title

Business Administrator B, Chemistry Business Office

Job Profile Title

Business Administrator B

Job Description Summary

SAS Finance is seeking a Business Administrator B. The BusinessAdministrator B will report to the Chemistry Regional BusinessOffice Manager (RBO). This position is an integral member of theChemistry RBO within the School of Arts Sciences. The Chemistry RBOsupports the unique business needs of multiple departments,programs and centers. SAS Finance staff is committed to supportingthe academic mission of the School and the University by addingvalue through our work, finding solutions to operationalchallenges, and helping to prepare the School for tomorrow.

Job Description

The SAS Fiscal Operations staff is committed to supporting theacademic mission of the School and the University by adding valuethrough our work, finding solutions to operational challenges, andhelping to prepare the School for tomorrow.

The Business Administrator B will review and approve alltransactions, process weekly and monthly payroll, reconcileaccounts and run and prepare reports on a monthly basis. Assist inGrants Management as needed. The successful candidate for theBusiness Administrator B position will have the ability to workwith, and the desire to learn from management and experiencedcolleagues across SAS.

Job Responsibilities

• Review and approve all transactions related to the RBO'sfinancial activities. This includes procurement (Ben Financials),reimbursements (Concur), payment requests (Penn Marketplace),Service Provider Classification requests, Procards, journalentries, and contract invoicing.
• Manage, process and ensure the timely completion of awide-range of HR and payroll activities. This includes processingweekly payroll and one-time payments in Workday, running reports,creating job requisitions and completing the onboarding process fornew hires. Provide backup to Graduate Student Funding process andmonthly payroll.
• Identify, address, and remedy Financial and HR-related issues,with a focus on compliance, continuous improvement, and clientsatisfaction.
• Financial analysis which includes account reconciliation(endowments, gifts, operating and discretionary funds) andpreparing and reviewing reports for Faculty andDept/Program/Centers.
• Assist in grants management. This includes preparing andentering budget journals upon receipt of the AIS. Monitoring andreviewing expenses and running financial reports.
• Participates in School-wide and University initiatives.

Qualifications

• Bachelor's Degree required plus 2-3 years' related experienceor equivalent combination of education and work experiencerequired.
• Excellent critical thinking, analytical, verbal and writtencommunication is required.
• Ability to apply solid organizational and time management to adeadline driven, multiple priority work environment isrequired.
• Familiarity with UPENN financial and HCM systems (BENFinancials, Business Objects, Concur and Workday) ispreferred.
• Must demonstrate strong customer service skills with theability to clearly communicate policies to faculty, staff andstudents.
• Ability to work in a frequently changing environment and tofunction as part of a team.
• Advanced proficiency in Microsoft Excel, Adobe applications andable to quickly learn new software applications is required.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

School of Arts and Sciences

Pay Range

$55,962.00 - $68,000.00 Annual Rate

Salary offers are made based on the candidate's qualifications,experience, skills, and education as they directly relate to therequirements of the position, and in alignment with salary rangesbased on external market data for the job's level. Internalorganization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer.Candidates are considered for employment without regard to race,color, sex, sexual orientation, religion,