Finance & External Events Specialist

ivytech; Bloomington (IN); On-site; USD 45,000 - 50,000; Full time

Job summary

Ivy Tech - Bloomington is seeking a Finance and External Events Coordinator to join our team. This role balances detailed financial work with event coordination for external campus spaces.

You will support accounts receivable, procurement, vendor contracts, budget monitoring, and coordinate external event rentals from inquiry to execution. Ideal candidates are organized, customer-focused and ready to contribute to campus partnerships.

Qualifications

• Associate's degree in finance or related field.
• Minimum of 3 years of experience in finance, business administration, or office management.
• Proficiency in financial systems (Workday, QuickBooks) with AR, procurement, and vendor processes.
• Strong analytical, communication, and organizational skills.
• Experience supporting budgets, invoices, and contract/vendor management.

Responsibilities

• Manage accounts receivable, billing and collections for sponsors and third-party accounts.
• Maintain documentation for all billing activities per policies.
• Research and resolve travel- and procurement-related questions.
• Coordinate vendor setup and supplier list; act as campus representative with vendors.
• Verify P-Card transactions and purchasing for compliance.
• Support contract management and supplier agreement negotiations.
• Handle inquiries from external partners; gather event logistics and confirm space availability.
• Schedule tours and discuss event logistics with partners; share event diagrams.
• Collaborate with 25Live Data Administrators to ensure reservations in scheduling system.
• Communicate setup instructions and diagrams to facilities, security, and IT teams.
• Provide administrative support to Director of Finance and Vice Chancellor of Finance.

Skills

Analytical skills

Communication skills

Problem-solving

Teamwork

Project management

Customer service

Education

Associate's degree

Tools

Workday

QuickBooks

Job description

Ivy Tech - Bloomington is seeking a Finance and External Events Coordinator to join our team. This role balances detailed financial work with event coordination for external campus spaces.

You will support accounts receivable, procurement, vendor contracts, budget monitoring, and coordinate external event rentals from inquiry to execution. Ideal candidates are organized, customer-focused and ready to contribute to campus partnerships.