Finance Data Entry Specialist — Invoices & Accuracy

Unshakable Builders, Inc.; Greenville (NC); On-site; USD 41,405,000 - 56,019,000; Full time

Job summary

Unshakable Builders & Innovation Property Management in Greenville, NC is hiring a Finance Data Entry Coordinator. The role focuses on accurate manual entry of invoices, bills, and credits into multiple systems, with careful self-audit and error checking to protect financial integrity.

The ideal candidate will type at least 40 WPM, maintain confidentiality, and support accounting across two affiliated companies.

Qualifications

• High school diploma or GED required.
• Minimum typing speed of 40 WPM.
• Strong attention to detail and accuracy.
• Basic understanding of bills, invoices, due dates, credits, and vendor transactions.
• Comfortable working with numbers and performing basic mathematical calculations.
• Strong computer and data-entry skills.
• Ability to learn multiple software platforms.
• Ability to organize and manage a high volume of documents.
• Ability to work independently while following established procedures.
• Ability to identify errors and discrepancies rather than simply entering information as presented.
• Strong written and verbal communication skills.
• Dependable attendance and ability to consistently meet deadlines.

Responsibilities

• Manually enter invoices and bills into company accounting, construction management, and property management systems.
• Review invoices before entry to ensure information is complete and legible.
• Accurately enter vendor names, invoice numbers, dates, amounts, descriptions, and other required information.
• Ensure invoices are entered under the correct company, construction project, or managed property.
• Enter or verify cost categories/cost codes according to established company procedures.
• Upload and attach invoices and supporting documentation to the appropriate records.
• Check for duplicate invoice numbers, duplicate charges, credits, and other potential discrepancies.
• Compare information entered into the system against the original invoice to verify accuracy.
• Conduct routine self-audits of completed work.
• Correct data-entry errors promptly when identified.
• Maintain organized electronic financial records.
• Assist with periodic invoice and data audits.
• Research invoices or supporting documentation when requested by Finance or Operations leadership.
• Maintain strict confidentiality of company and financial information.
• Communicate missing or questionable information to the appropriate team member before entering the transaction.
• Complete additional Finance and administrative support assignments as needed.

Skills

Typing speed 40 WPM

Attention to detail

Numerical skills

Data-entry

Computer literacy

Multi-software proficiency

Organization

Independent work

Error identification

Communication

Education

High school diploma or GED

Tools

QuickBooks

Buildertrend

Accounting systems

Office software (MS Office/Google),

Job description

Unshakable Builders & Innovation Property Management in Greenville, NC is hiring a Finance Data Entry Coordinator. The role focuses on accurate manual entry of invoices, bills, and credits into multiple systems, with careful self-audit and error checking to protect financial integrity.

The ideal candidate will type at least 40 WPM, maintain confidentiality, and support accounting across two affiliated companies.