Finance Data Entry Specialist – Excel & Check Processing

American Specialty Health, Inc.; Northern, San Diego (KY, CA); Hybrid; USD 25,000 - 28,000; Full time

Job summary

American Specialty Health Incorporated is seeking a Data Entry Coordinator to join our Finance department. This role provides data entry and clerical support, with heavy data entry of checks in Excel, and requires meticulous accuracy in handling financial documents.

The position is full-time onsite in the Finance department, with duties ranging from check processing and deposit preparation to reporting and correspondence.

Qualifications

• High school diploma required.
• Minimum one year of heavy data entry experience with 10 key and word processing with a minimum of 8,000 key strokes per hour required.
• Minimum of one year general office experience including administrative support and project management.
• Computer skills to include Microsoft Outlook, Word, and Excel.
• Good verbal and written communication skills.

Responsibilities

• Provides data entry/clerical support for the Finance Department. Heavy data entry of check information in Excel required.
• Opens, separates and sorts large volumes of checks and performs analysis to determine the proper entity and bank account for deposit.
• Logs checks received in Excel spreadsheets and then performs manual confirmation of amounts entered.
• Uses IHIS program to identify the entities of checks without proper entity designation.
• Prepares checks for deposit and takes them to the individual remotely depositing checks.
• Assists depositor with balancing deposits when needed.
• Compiles the Explanation of Benefit letters and notifies Claims Supervisors via email for pick-up.
• Uses IHIS program to research refund checks from practitioners, codes them accordingly, scans and emails copies of the checks to Claims department.
• Creates letters to return misdirected checks to Third Party Administrators, members and practitioners.
• Retrieves afternoon packages from Shipping and distributes them to the Finance Department.
• Organizes and distributes Finance mail.
• Responds to check inquiries from the Claims Department using the finance logs and verifies deposit status.
• Maintains list of CBR related payors including contact information and performs outreach to individual payors to identify payors who may be eligible to pay by EFT.
• Provides administrative support to the Finance department.
• Makes copies, prepares mailings, faxes reports, and scans financial documents.
• Sets up and maintains files and binders as requested.
• Assists in the creation of a variety of documents for presentations and/or financial filings.
• Provides assistance to other departmental staff to accomplish department objectives and assists with special projects.

Skills

10-key data entry

MS Word

MS Excel

Verbal and written communication

Time management

Education

High school diploma

Tools

IHIS program

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

American Specialty Health Incorporated is seeking a Data Entry Coordinator to join our Finance department. This role provides data entry and clerical support, with heavy data entry of checks in Excel, and requires meticulous accuracy in handling financial documents.

The position is full-time onsite in the Finance department, with duties ranging from check processing and deposit preparation to reporting and correspondence.