Finance Coordinator

Samaritan Daytop Village, Inc.; New York (NY); On-site; USD 54,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Retirement account with employer match

Tuition reimbursement

Daily pay access

Job summary

Samaritan Daytop Village, Inc. is seeking a Finance Coordinator in Briarwood, Queens to support the Finance Department under the Deputy CFO.

The role manages daily operations, expense reconciliations, and vendor compliance systems, while coordinating with executive leadership and cross-functional teams. Ideal candidates have an associate degree or higher in finance or related field, with at least three years of administrative or finance experience, strong Excel skills, and a commitment to

Qualifications

• Associate degree or higher in accounting, finance, business administration, or a related field.
• Minimum of three years of administrative, finance, accounting, or business office experience, nonprofit healthcare or human services preferred.
• Experience supporting senior leadership executives and managing vendor contracts.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and Teams.
• Ability to handle confidential information with discretion and strong communication.

Responsibilities

• Coordinate and schedule meetings, manage calendars for finance executives.
• Serve as liaison between finance and internal teams to facilitate communication and follow-up.
• Maintain financial and vendor compliance documentation in NYC Passport and PIP.
• Perform monthly reconciliations for corporate credit cards and transportation expenses.
• Maintain centralized repository of vendor contracts and monitor renewals.
• Assist with audits and collect documentation for financial, governmental, regulatory, and grant audits.
• Track weekly vehicle logs and ensure timely submissions.
• Assist with departmental reporting, data collection, and special projects as assigned.

Skills

Executive support

Vendor management

Communication

Organization

Attention to detail

Education

Associate degree or higher in accounting, finance, business administration, or related field

Tools

Microsoft Office

Excel

Teams

Word

Job description

Overview

Finance Coordinator

Samaritan Daytop Village provides life-changing services in mental health, addiction recovery, housing, and more to help individuals and families across New York rebuild their lives. We serve over 33,000 clients annually at more than 60 locations throughout the five boroughs, as well as Suffolk, Rockland, Sullivan, Westchester, and Ulster Counties.

The Finance Coordinator supports the Finance Department under the Deputy Chief Financial Officer by managing daily operations, executive schedules, expense reconciliations, and vendor compliance systems like NYC Passport and PIP. This role ensures smooth communication across departments and assists with audits and special projects. Ideal candidates have a background in finance or administration along with strong organizational and computer skills.

Responsibilities

• Coordinate and schedule meetings, manage calendars for finance executives, and prepare agendas and meeting materials

• Serve as a liaison between the finance department and internal teams to facilitate communication and follow-up

• Maintain required financial and vendor compliance documentation within the NYC Passport and PIP systems

• Perform monthly reconciliations for corporate credit cards and transportation-related expenses, tracking down missing receipts and documentation

• Maintain a centralized repository of vendor contracts, monitor renewal dates, and collect required documentation such as insurance certificates and W-9s

• Assist with preparing, organizing, and collecting documentation for financial, governmental, regulatory, and grant audits

• Track weekly vehicle logs for agency program vehicles and follow up on missing or late submissions

• Assist with departmental reporting, data collection, routine correspondence, and special projects as assigned

Qualifications

• Associate degree or higher in accounting, finance, business administration, or a related field

• Minimum of three years of administrative, finance, accounting, or business office experience, with nonprofit healthcare or human services experience preferred

• Experience supporting senior leadership executives, managing vendor contracts, tracking compliance, and handling financial reconciliations

• Proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and Teams

• Strong interpersonal skills with the ability to work collaboratively and communicate effectively with staff across all levels of the organization

• Strong organizational, project coordination, and problem-solving skills with high attention to detail

• Excellent written and verbal communication skills with the ability to handle confidential information with discretion

Additional Information

This is a full-time non-exempt role with an hourly rate of $29.81-$32.96 (annualized at 35 hours a week to $54,264-$60,000) with a full benefits package. Benefits include medical, dental, and vision insurance, 25 days of paid time off, access to a retirement account with an employer to match, tuition reimbursement, and access to daily pay.

This role is based in Briarwood, Queens with an expectation of working from the office 3 times per week.