Fiscal Coordinator

Columbia Opportunities Inc; New York (NY); Presencial; USD 28.000 - 30.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Full benefits package

In-person at Hudson, NY

Descripción de la vacante

Columbia Opportunities Inc. is seeking a Fiscal Coordinator to manage payroll, accounts payable/receivable, and vendor reconciliations for our Hudson, NY site. This in-person role supports the Fiscal Director and HR Consultant, with a strong emphasis on accuracy and confidentiality.

The ideal candidate will have an accounting background, nonprofit experience, and proficiency in Excel and payroll systems. A valid NY license for errands and travel is required.

Formación

• Associate’s degree in accounting or business administration plus 2 years of not-for-profit experience preferred, OR
• High School Diploma with 5 years of documented accounting or bookkeeping experience will be considered

Responsabilidades

• Assist with payroll processing.
• Collaborate with HR Consultant to maintain employee records and support onboarding.
• Coordinate benefits administration and respond to payroll and benefits inquiries.
• Ensure compliance with financial regulations, grant requirements and policies.
• Generate detailed fiscal reports and analyses for leadership.
• Maintain accounts payable/receivable records and vendor files.
• Process payroll activities and petty cash according to procedures.
• Reconcile daily account receivable, cash receipts and deposits.

Conocimientos

Payroll processing

Accounting software

Advanced Excel

Data analysis

Written and verbal communication

Bilingual English/Spanish or English/B

Educación

Associate’s degree in accounting or business administration

High School Diploma with 5 years accounting experience

Herramientas

Microsoft Office/Excel

Payroll systems

Descripción del empleo

Job Description

Title: Fiscal Coordinator

Hours: 35 hours per week/52 weeks per year

Location: In-person at 540 Columbia Street, Hudson, NY

Wages & Benefits: $20.00 - $22.00 per hour plus full benefit package

Status: Full-time/Non-Exempt

Reports to: Fiscal Director

Position Summary: The Fiscal Coordinator plays a crucial role in supporting the mission of Columbia Opportunities and our diverse staff. Under general supervision, the person in this position works closely with the Fiscal Director, Executive Director and Human Resources Consultant. The Fiscal Coordinator is responsible for accurately processing payroll, invoices, managing vendor accounts and reconciling statements. Additionally, this person will handle accounts receivable duties, including tracking payments, private donations and resolving discrepancies. This position offers an exciting opportunity to contribute to the success of our not-for-profit Community Action Agency with plenty of professional development opportunities available through our state and national networks.

Essential Education and Experience:

• Associate’s degree accounting or business administration plus 2 years of not-for-profit experience preferred, OR
• High School Diploma with 5 years of documented accounting or bookkeeping experience will be considered

Essential Abilities, Knowledge, and Skills:

• Demonstrated commitment to high professional & ethical standards and a diverse workplace
• Excellent computer skills and proficiency in Microsoft suite (particularly, advanced level Excel) and ability to use Excel for data management, analysis and generating statistical reports
• Excellent writing and analytical skills
• Highly organized and resourceful
• Proficient with or the ability to quickly learn computerized accounting, banking, and payroll systems
• Strong communication (written and verbal) and interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy
• Strong work ethic, accountability, and ownership of work
• Very strong attention to details and meticulous follow-through
• Bilingual in Spanish/English or Bengali/English a plus

Licenses or Certifications Required: Clean and valid NYS license that meets insurance carrier requirements so the individual can complete errands, travel to various work locations, and attend meetings, trainings, and conferences

Other: Following an offer of employment, all candidates are subject to an individualized background check

Examples of Duties:

• Assist with payroll processing
• Collaborate with HR Consultant to maintain employee records, assist with recruitment budgeting, and support onboarding processes.
• Coordinate benefits administration and respond to employee inquiries regarding payroll and benefits.
• Ensure compliance with all relevant financial regulations, grant requirements, and institutional policies related to human resources.
• Generate detailed fiscal reports and analyses to inform leadership on costs and budgetary impacts.
• Maintain accurate records of accounts payable/receivable transactions and communications
• Maintenance of vendor files – for auditing and archiving functions
• Manage and process payroll activities, ensuring accuracy and timeliness in accordance with institutional policies and labor laws.
• Manage petty cash accounts according to established procedures
• Monthly reconciliation of vendor statements
• Organize and file account receivables, unearned income, and HR documentation
• Participate in trainings, workshops and agency activities, as requested
• Prepare and post general journal entries into the computerized accounting and PR/HR systems as requested
• Prepare, record, and reconcile daily account receivable, cash receipts and deposits
• Process accounts payable checks, cancelling and filing vouchers and mailing payments
• Review payment request paperwork from all COI programs to ensure it is complete and coded appropriately
• Support audits and financial reviews by providing necessary documentation and explanations related to expenditures.

Other Duties

• Participate in special projects and initiatives
• Provide administrative and clerical support to the Fiscal Director
• Perform other duties as assigned by the Fiscal