Finance Coordinator

Strategic Association Management; Austin (TX); Hybrid; USD 48,000 - 60,000; Full time

Job summary

Strategic Association Management (SAM) is seeking a self-motivated Bookkeeper (Finance Coordinator) to manage day-to-day finances for multiple partner organizations in a hybrid Austin setting. This entry-level role emphasizes accuracy, timely data entry, and collaboration with the Finance & Operations team to maintain clean books.

The ideal candidate will have an accounting or finance degree and 1–2 years of experience, with QuickBooks Online and Excel proficiency.

Qualifications

• Associate or bachelor's degree in accounting, finance, or a related field.

Responsibilities

• Process day-to-day financial transactions for multiple partner organizations, including accounts payable, accounts receivable, deposits, and expenses.
• Maintain accurate financial records and ensure transactions are recorded in accordance with established accounting procedures
• Prepare bank deposits regularly
• Review financial data for accuracy, completeness, and compliance with organizational policies
• Keep accounts payable up to date by paying bills regularly ensuring each organization's expense approval policy is followed
• Organize and maintain financial files and documentation in accordance with recordkeeping requirements
• Collaborate with the Finance team to improve processes and ensure efficient workflow
• Perform other bookkeeping and administrative duties as assigned.
• Maintain organized paper and electronic financial records for the finance department
• Work in conjunction with Finance Managers & Director to ensure all tax documents and filings are completed and be available to assist with financial audits

Skills

Data entry

Attention to detail

Multitasking

Time management

Analytical skills

Communication skills

Confidentiality

Microsoft Excel

Mac OS

Customer service mindset

Education

Associate or bachelor's degree in accounting, finance, or related field

Tools

QuickBooks Online

Microsoft Excel

Mac OS

Job description

Are you a collaborative, adaptable team player with a passion for transforming

mission-driven organizations? Strategic Association Management (SAM) is seeking a self-starter with a track record of independently managing multiple projects in a customer/member-facing environment to fill the role of Bookkeeper (Finance Coordinator).

The Bookkeeper (Finance Coordinator) at SAM serves as an entry-level bookkeeper and ensures partner organization finances are presented accurately and efficiently. Successful candidates will need strong data entry skills with a knack for numbers in order to accurately record all day-to-day transactions for multiple organizations.

The Finance Coordinator must be self-motivated and demonstrate the ability to collaborate with other employees in a fast-paced, flexible environment. The focus of this job is on producing high-quality, detailed work based on established standards, guidelines and procedures. Precise consistent work output is essential, requiring patience and a willingness to handle and complete one task at a time, while also juggling multiple priorities. Consistent error-free work, based on defined regulations and standards, are key measures of job performance success. The job environment promotes steady methodical work output so that job routines can be completed on-time and error-free.

JOB TITLE: Finance Coordinator

SALARY RANGE: $48,000-$60,000

FLSA STATUS: Non-exempt

REPORTS TO: Finance & Operations Director

LOCATION: Hybrid - SAM is headquartered in Austin, TX

Primary Responsibilities of the Position

• Process day-to-day financial transactions for multiple partner organizations, including accounts payable, accounts receivable, deposits, and expenses. Standard client load is 10-15 clients
• Maintain accurate financial records and ensure transactions are recorded in accordance with established accounting procedures
• Prepare bank deposits regularly
• Review financial data for accuracy, completeness, and compliance with organizational policies
• Keep accounts payable up to date by paying bills regularly ensuring each organization's expense approval policy is followed
• Organize and maintain financial files and documentation in accordance with recordkeeping requirements
• Collaborate with the Finance team to improve processes and ensure efficient workflow
• Perform other bookkeeping and administrative duties as assigned.
• Maintain organized paper and electronic financial records for the finance department
• Work in conjunction with Finance Managers & Director to ensure all tax documents and filings are completed and be available to assist with financial audits

Experience & Skills Required and Preferred

• Associate or bachelor's degree in accounting, finance, or a related field
• One to two years of bookkeeping, accounting, or related financial experience preferred; equivalent education, internship, or relevant work experience will be considered
• Experience using accounting software such as QuickBooks Online or similar financial management systems
• Strong attention to detail and commitment to producing accurate, high-quality work
• Excellent data entry, mathematical, and analytical skills
• Strong organizational, time management, and problem-solving skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong written and verbal communication skills with a customer service mindset
• Demonstrated integrity and the ability to maintain confidentiality when handling sensitive financial information
• Computer/technology tools proficiency, specifically with Microsoft Office Suite (this role heavily uses Microsoft Excel) and Mac OS (SAM is a Mac environment)
• Experience working with professional/trade associations/nonprofits is preferred
• Self-motivated, adaptable, and able to work both independently and collaboratively as part of a team.
• A "rolled-up sleeves/get it done" approach to work and role
• Must be comfortable in hybrid structure and when in the office, a completely open and flexible office space environment

Employee Experience

• The SAM staff team and culture reflects passionate individuals who create meaningful experiences through engaging and creative service and by honoring a diversity of thought and experience.
• Our values are defined by the active way in which we work to achieve them. In everything we do, it's critical that we consider the ways in which we: Build Trust, Seek Clarity, Stay Curious, Practice Empathy and Champion Growth.
• SAM is committed to creating and maintaining an employee experience that provides meaningful recognition and incentives, foster inclusivity and belonging, and ensures professional and personal development and growth.
• The SAM Total Rewards program represents a robust, employee-driven engagement and incentive our program that intentionally addresses seven key elements that make up the comprehensive employee experience: Compensation, Benefits, Well-Being, Development and Support, Community Impact, Work Environment and Resources, and Diversity, Equity, and Inclusion.

Strategic Association Management (SAM) is an association management company (AMC) providing professional management services for a diverse array of organizations. An AMC provides creative staffing, strategic and administrative solutions for association and non-profit organizations. At SAM, a team of experienced professionals takes care of day-to-day operations-increasing efficiency and enabling scalability-so volunteers are empowered to pursue their organization's mission. Through long-term partnerships, our clients experience organizational sustainability, growth and, ultimately, transformation.

SAM will provide equal opportunity to all employees and applicants for employment regardless of actual or perceived race, color, national origin, citizenship status, age, religion, disability, sex, pregnancy, sexual orientation, gender identity, military or veteran status, genetic information, or any other category protected by applicable law