Finance Clerk

Hall County Schools; Gainesville (AL); On-site; USD 32,000 - 46,000; Full time

Job summary

Hall County Schools is seeking a Finance Clerk to manage payroll, accounts payable, and accounting functions under the Finance Officer. You will develop reports and internal controls, ensure data accuracy, and support compliance with district and regulatory guidelines.

The role includes ESS system administration, processing vendors and employee payments, and preparing year-end reporting. Strong knowledge of Excel/Word and confidentiality is essential.

Qualifications

• Associates or Bachelor's Degree in Accounting or related field.
• Some payroll, accounting, or accounts payable processing experience preferred.
• Ability to maintain confidentiality and security of financial information.

Responsibilities

• Processes payroll transactions and maintains employee payroll records.
• Administers the District's ESS system and assists employees with access and payroll info.
• Responds to payroll inquiries and resolves discrepancies in a timely manner.
• Collaborates with HR to process Personnel Actions for ~4,200 employees.
• Maintains payroll checks and direct deposit documentation.
• Provides training on payroll software and procedures.
• Interactions and reconciliations with TRS/PSERS as needed.
• Processes accounts payable transactions to ensure timely payments.
• Reviews invoices, purchase orders, and supporting documentation for accuracy.
• Assists with general ledger balance reconciliations and reporting.

Skills

Payroll processing

Accounts payable

Excel

Word

Reporting

Confidentiality

Time management

Education

Associates or Bachelor's Degree in Accounting

Payroll, accounting, or accounts payable experience preferred

Tools

Excel

Word

Job description

Finance Clerk

Primary Purpose

Under the direct supervision of the Finance Officer, to administer the school district's payroll, accounts payable, and accounting functions, including developing reporting procedures and internal controls; implementing procedures and processes; ensuring the accuracy of payroll-related data and compliance with school district and regulatory agency requirements and guidelines.

Essential Functions

• Processes payroll transactions and maintains employee payroll records, including personal information changes, withholding elections, payroll deductions, and other information necessary to ensure accurate and timely payroll processing.
• Serves as an administrator for the District's Employee Self Service (ESS) system and assists employees with system access, payroll information, and related questions.
• Responds to payroll inquiries from District employees and provides timely assistance in resolving payroll questions, discrepancies, and concerns.
• Collaborates with Human Resources to process Personnel Actions to ensure Payroll is processed accurately and in a timely manner for approximately 4,200 employees.
• Maintains, distributes, and securely processes payroll checks, direct deposit advices, and related payroll documentation.
• Provides training and support to school and department personnel regarding payroll software systems, procedures, and related systems.
• Assists the Payroll Manager with reconciling employee and vendor payments to their related billings and general ledger balances. Identifies, resolves, and reports discrepancies.
• Maintains employee leave and payroll accrual records and processes necessary adjustments in accordance with established protocols.
• Processes and maintains payroll-related transactions and records associated with the Teachers Retirement System of Georgia (TRS) and Public School Employees Retirement System (PSERS), in accordance with applicable requirements and established procedures.
• Processes accounts payable transactions, including invoices, purchase orders, vendor records, and other supporting documentation, to ensure accurate and timely payment of District obligations.
• Reviews invoices, credits, purchase orders, and supporting documentation for accuracy, completeness, appropriate authorization, and compliance with established procedures.
• Assists the Accounting Manager with the receipt, documentation, reconciliation, and processing of payments and other funds received by the District.
• Assists with the preparation, processing, reconciliation, and distribution of required calendar-year reporting, including Forms W-2 and 1099.
• Develops and provides operational and financial reports as needed or requested.
• Maintains the confidentiality and security of employee, payroll, vendor, banking, and other sensitive financial information in accordance with District policies and applicable requirements.
• Composes a variety of materials (e.g. reports, memos, letters, procedures, manuals, etc.) for the purpose of documenting activities, providing written reference and/or conveying information regarding expenses, balances, etc.

Additional Duties

Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the accounting system.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Equipment

• Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.
• Uses calculating devices.

Knowledge, Skills and Abilities

• Knowledge of federal and state wage and hour laws, and related regulations.
• Knowledge of accounting and bookkeeping principles.
• Organizational and time management skills.
• Ability to report work orally or in writing to supervisor as required.
• Ability to carry out instructions furnished in written or oral form.
• Ability to add, subtract, multiply and divide, perform complex arithmetic operations and use calculators.
• Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel).
• Ability to problem-solve job-related issues.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of information regarding school district financial and other information.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.

Physical and Mental Demands, Work Hazards

• Works in standard office building environments.
• See the Summary of Physical, Sensory and Environmental Requirements Needed to Perform Essential Job Duties for this position.

Qualification Profile

Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to:

• Associates or Bachelor's Degree in Accounting or related field, with course work in business, math, accounting, bookkeeping and record keeping.
• Some successful payroll, accounting, or accounts payable, processing experience preferred.

FLSA Status

Non-exempt