Finance Assistant: AP, GL & Month-End for Nonprofit

Coastal Studies; Northern (KY); Hybrid; USD 40,000 - 55,000; Full time

Job summary

Coastal Studies in Kentucky seeks an experienced Finance Assistant to join the Administrative Office and support our Controller across a range of financial functions. The role emphasizes accurate financial records, timely accounts payable processing, payments, and reporting to help ensure fiscal integrity.

Key duties include processing AP invoices in the accounting system, preparing weekly payments, month-end close support, and assisting with audits and 1099 filings.

Qualifications

• Associate’s or Bachelor’s degree in Finance/Business Administration or 3+ years in bookkeeping/accounting.
• Solid understanding of accounting principles and financial concepts.
• Proficiency with Sage accounting software.
• Proficiency with Microsoft Office Suite (Word, Excel), Adobe and Google Workspace.
• Familiarity with nonprofit accounting practices preferred.

Responsibilities

• Process AP invoices into accounting software accurately.
• Maintain organized paper and digital invoice/payment files.
• Prepare weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor invoices and statements; resolve discrepancies.
• Maintain vendor records, including W-9s and payment information.
• Respond to vendor inquiries regarding invoices and payment status.
• Assist with month-end close, journal entries, and GL reconciliations.
• Provide support during audits and tax filings.
• Ensure compliance with policies and procedures.
• Prepare annual 1099 statements and filings.
• Administer commercial insurance communications and renewals.
• Assist with other accounting and administrative duties.

Skills

Attention to detail

Organization

Written & verbal communication

Independent + team player

MS Office (Excel/Word)

Non-profit accounting

Education

Associate’s or Bachelor’s degree in Finance/Business Administration

3+ years accounting/bookkeeping experience

Tools

Sage

Google Workspace

Adobe

Microsoft Excel

Job description

Coastal Studies in Kentucky seeks an experienced Finance Assistant to join the Administrative Office and support our Controller across a range of financial functions. The role emphasizes accurate financial records, timely accounts payable processing, payments, and reporting to help ensure fiscal integrity.

Key duties include processing AP invoices in the accounting system, preparing weekly payments, month-end close support, and assisting with audits and 1099 filings.