Finance Assistant

Neal, Gerber & Eisenberg LLP; Chicago (IL); Hybrid; USD 50,000 - 60,000; Full time

Job summary

Neal, Gerber & Eisenberg LLP in Chicago is seeking a Finance Assistant for its Accounting Department. You will support daily AR activities, process payments, assist with AP, and maintain financial records in a hybrid role.

The role requires accounting coursework or related experience, proficiency in Word/Excel, and strong organizational and communication skills. Two days per week in-office; compensation range is $50,000–$60,000 with a robust total rewards package.

Qualifications

• College-level accounting coursework or relevant accounting or finance experience required.
• Prior administrative, accounting, or finance experience in a professional services environment preferred.
• Experience with Elite, LawPay, and Emburse preferred, but not required.
• Proficiency in Microsoft Word and Excel, with the ability to learn new systems and applications.
• Strong organizational skills and attention to detail, with the ability to prioritize multiple tasks and meet deadlines.
• Strong written and verbal communication skills and the ability to work effectively with all levels of Firm personnel, clients, and vendors.
• Ability to maintain the confidentiality of Firm, client, and personnel information.
• Ability to work independently and collaboratively while remaining flexible, dependable, and responsive to departmental needs.

Responsibilities

• Assist with daily Accounts Receivable activities, including posting and applying cash receipts in Elite.
• Process and reconcile credit card and electronic payments received through LawPay and record related transactions in Elite.
• Research unapplied or unidentified cash receipts and assist in resolving payment discrepancies.
• Assist with client account inquiries, payment documentation, account reconciliations, and Accounts Receivable follow-up.
• Support Accounts Payable processing in Elite and Emburse by reviewing invoices and expenses for completeness, proper coding, and required approvals.
• Review monthly docket reconciliations and assist with rush payment requests submitted through Emburse.
• Respond to vendor inquiries, research payment issues, and maintain supporting documentation.
• Assist with corporate card activity, expense documentation, and related reconciliations.
• Prepare and maintain Finance records, reports, and supporting documentation.
• Provide general administrative support and assist with special projects and other Finance Department responsibilities as assigned.

Skills

Attention to detail

Strong communication

Time management

Independent work

Team collaboration

Office software proficiency

Education

College-level accounting coursework or relevant accounting or finance experience

Professional services experience preferred

Tools

Elite

LawPay

Emburse

Microsoft Word

Microsoft Excel

Job description

Neal, Gerber & Eisenberg LLP is a midsize Chicago Loop law firm in search of a Finance Assistant for it's Accounting Department.

Principal Duties & Responsibilities

• Assist with daily Accounts Receivable activities, including posting and applying cash receipts in Elite.
• Process and reconcile credit card and electronic payments received through LawPay and record related transactions in Elite.
• Research unapplied or unidentified cash receipts and assist in resolving payment discrepancies.
• Assist with client account inquiries, payment documentation, account reconciliations, and Accounts Receivable follow-up.
• Support Accounts Payable processing in Elite and Emburse by reviewing invoices and expenses for completeness, proper coding, and required approvals.
• Review monthly docket reconciliations and assist with rush payment requests submitted through Emburse.
• Respond to vendor inquiries, research payment issues, and maintain supporting documentation.
• Assist with corporate card activity, expense documentation, and related reconciliations.
• Prepare and maintain Finance records, reports, and supporting documentation.
• Provide general administrative support and assist with special projects and other Finance Department responsibilities as assigned.

Qualifications

• College-level accounting coursework or relevant accounting or finance experience required.
• Prior administrative, accounting, or finance experience in a professional services environment preferred.
• Experience with Elite, LawPay, and Emburse preferred, but not required.
• Proficiency in Microsoft Word and Excel, with the ability to learn new systems and applications.
• Strong organizational skills and attention to detail, with the ability to prioritize multiple tasks and meet deadlines.
• Strong written and verbal communication skills and the ability to work effectively with all levels of Firm personnel, clients, and vendors.
• Ability to maintain the confidentiality of Firm, client, and personnel information.
• Ability to work independently and collaboratively while remaining flexible, dependable, and responsive to departmental needs.

PHYSICAL DEMANDS & WORK ENVIRONMENT:

This position primarily involves office-based work, including extended periods of sitting and computer use. Reasonable accommodations may be provided to enable individuals with disabilities to perform the essential functions of the role.

This role follows a hybrid work schedule, with two days per week in the office, subject to business needs.

Compensation

The expected salary range for this position is $50,000 - $60,000 per year. Actual pay will be based on experience, education, job-related knowledge, market indicators and internal pay equity. At NGE cash compensation is a starting point and we offer an exceptional Total Rewards Package for our business professionals. To learn more about the NGE Experience, please visit: www. careers.nge.com.