Accounts Payable Specialist

Miller & Chevalier; Washington (District of Columbia); On-site; USD 56,000 - 85,000; Full time

Job summary

Miller & Chevalier seeks an experienced Accounts Payable Specialist to join the accounting team in Washington, DC. You will process invoices, check requests, and manage GL coding while communicating payment status to attorneys and staff.

Ideal candidates have 5+ years of professional experience (law firm preferred) and familiarity with Chrome River, Elite Enterprise, and standard accounting procedures. Hours are 9:00 a.m. to 5:30 p.m.

Qualifications

• Knowledge of Chrome River and Elite Enterprise is a must.
• Five plus years of professional experience, law firm experience preferred.
• Must know basic accounting procedures.
• Knowledge of sales and use tax.
• Knowledge of 1099s and related filings.
• Experience with third-party software integrations is advantageous.

Responsibilities

• Process invoices and check requests with proper GL coding.
• Respond to attorneys and staff regarding payment status.
• Prepare and file monthly, quarterly, and annual tax returns.
• Assist with month-end and year-end close and audits.
• Maintain vendor records, 1099s, and W-9s; setup new vendors.

Skills

Attention to detail

Communication

Organization

Problem solving

Education

High School Diploma or Equivalent

Tools

Chrome River

Elite Enterprise

Microsoft Office

Job description

The Accounts Payable Specialist will be an integral part of the accounting team and will be responsible for processing invoices and check requests to ensure proper GL coding and responding to attorneys and staff regarding payment status.Position reports to the Director of Finance.

Responsibilities:

• Reviews all expense reports in Chrome River to ensure proper documentation, coding, and compliance with travel and expense policy
• Review all invoices for appropriate coding, documentation, and approval in Chrome River
• Import into Elite vendor invoices and expense reports
• Prepping Excel worksheet to process weekly check run and ACH/EFT transaction summary
• Enter wire payment information to online banking platform
• Prepare and file monthly sales and use tax returns
• Setup new vendors, verifying new vendor 1099 status, receipt of W9
• Confirming vendor wire payment instructions based on fraud protection protocol
• Respond to vendor inquiries, reconcile vendor statements, research and resolve discrepancies
• Preparing 1099 excel worksheets for yearly 1099 filings
• Assisting in preparation of AP reports including audit schedules
• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
• Support month-end and year-end close
• Handle petty cash and reimbursement
• Assist with ad hoc projects as needed
• Other duties as assigned

Requirements:

• Knowledge of Chrome River and Elite Enterprise is a must
• Four-year high school diploma or equivalent
• Five plus years of professional experience, law firm experience preferred
• Must know basic accounting procedures
• Knowledge of sales and use tax
• Knowledge of banking and journal entries
• Knowledge of 1099s miscellaneous
• Managing processes related to integrations with third party software
• Knowledge of Microsoft Office Suite (Excel, Outlooks, PowerPoint, and Word)
• Strong organizational, written, and verbal communication skills
• Must be dependable and have a professional demeanor
• Ability to work effectively both independently and as a team player
• Strong work ethic, multi-tasking skills, and attention to detail
• Ability to work under tight deadlines and prioritize responsibilities
• Ability to handle and maintain confidential information
• Assist in month-end/year-end closing processes

Hours: 9:00 a.m. to 5:30 p.m.

Miller & Chevalier is an equal opportunity employer. All inquiries will be held in strict confidence.