File Clerk

Neal, Gerber & Eisenberg LLP; Illinois; On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Total Rewards Package

Job summary

Neal, Gerber & Eisenberg LLP is seeking a File Clerk in its Chicago Loop office to support the Records Department by scanning files, updating records, and maintaining filing rooms. The role also includes backup reception duties during breaks or time off.

Key tasks include destroying files per protocol, tracking status in FileTrail, and collaborating with the Records Team on projects. The position emphasizes accuracy, organization, and the ability to manage multiple priorities.

Qualifications

• Strong analytical interpersonal and organizational skills.
• Ability to organize and prioritize multiple projects.
• Ability to work under pressure and meet deadlines; may require work before/after hours.

Responsibilities

• Scans physical files into electronic document management system (iManage).
• Destroys files approved for destruction.
• Updates file status in file tracking system (FileTrail).
• Maintains the client files within the central filing room.
• Collaborates with Records Team on designated projects.
• Backup reception duties when the primary receptionist is away: greet visitors, reserve conference rooms, answer calls via Teams, register guests, validate parking vouchers.

Skills

Analytical skills

Interpersonal skills

Organizational skills

Tools

iManage

FileTrail

Job description

Neal, Gerber & Eisenberg LLP is a midsized Chicago Loop law firm seeking a File Clerk for its Recorde Department.

Principal Duties & Responsibilities

• Scans physical files into electronic document management system (iManage)
• Destroys files approved for destruction
• Updates file status in file tracking system (FileTrail)
• Maintains the client files within the central filing room
• Collaborates with Records Team on any other designated projects
• Backup reception duties when the primary receptionist is away for breaks, lunch, or time off:
• Greet visitors and check-in guests
• Reserve conference rooms
• Answer calls via Microsoft Teams and transfer the calls to the appropriate person
• Enter guests into the security system
• Validate parking vouchers
• Other reception duties as requested

Qualifications

• Strong analytical interpersonal and organizational skills
• Ability to organize and prioritize multiple projects
• Ability to work under pressure and manage multiple priorities, and work within a target deadline; ability to work before or after standard hours to meet job demands
• Ability to work independently with minimal supervision
• Ability to lift 25 lbs. and/or push a cart of boxes
• Ability to sit for long periods of time
• Ability to stand for a length of time at a photocopier
• Ability to bend, reach, twist and push while sitting or standing

PHYSICAL DEMANDS & WORK ENVIRONMENT

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand and walk. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception, and ability to adjust focus.

Compensation

The expected salary range for this position is $40,000 - $50,000 per year. Actual pay will be based on experience, education, job-related knowledge, market indicators and internal pay equity. At NGE cash compensation is a starting point and we offer an exceptional Total Rewards Package for our business professionals. To learn more about the NGE Experience, please visit: www. careers.nge.com.