Finance Administrator - Payroll, 1099 & Billing

Raphael and Associates; Rutherford (NJ); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Medical insurance

Dental insurance

Vision insurance

401(k) with company match

Paid time off

Job summary

Raphael & Associates is seeking a Finance Administrator to support payroll, compensation administration, billing, accounts payable, and 1099 contractor administration. The role focuses on onboarding, documentation, ongoing maintenance, and payment processing while ensuring accuracy, confidentiality, and timely processing.

You will help implement approved compensation changes, payroll processing, client invoicing, and financial recordkeeping.

Qualifications

• High school diploma or equivalent; accounting/finance education preferred.
• Prior experience in payroll, compensation, billing, AP, bookkeeping, or finance administration.
• Strong attention to detail and ability to maintain accurate financial records.
• Highly organized with ability to manage high volumes of documentation and deadlines.
• Proficiency with Microsoft Excel and Office apps; ability to learn accounting, payroll and billing systems.
• Strong problem-solving skills and ability to resolve discrepancies.
• Clear and professional written and verbal communication.

Responsibilities

• Support the implementation and administration of approved employee compensation changes, including new hire compensation and bonuses.
• Coordinate administrative logistics of compensation changes and reflect updates in payroll and records.
• Assist with payroll processing by collecting, reviewing, and validating payroll data.
• Review payroll reports for accuracy and coordinate corrections as needed.
• Assist with payroll reporting, reconciliations, audits, and year-end activities.
• Manage the 1099 contractor lifecycle from onboarding to offboarding, including documentation and payments.
• Review contractor invoices and expense reports for completeness and compliance.
• Process contractor payments and maintain payment records on a schedule.
• Prepare client invoices using billing information and maintain billing records.
• Monitor outstanding billing items and assist with inquiries and reconciliations.
• Maintain financial data in accounting, payroll, and billing systems.

Skills

Payroll

Compensation Admin

Billing

Accounts Payable

Bookkeeping

Finance Admin

Microsoft Excel

Education

High school diploma or equivalent

Job description

Raphael & Associates is seeking a Finance Administrator to support payroll, compensation administration, billing, accounts payable, and 1099 contractor administration. The role focuses on onboarding, documentation, ongoing maintenance, and payment processing while ensuring accuracy, confidentiality, and timely processing.

You will help implement approved compensation changes, payroll processing, client invoicing, and financial recordkeeping.