Senior Accountant

Raphael House of San Francisco; San Francisco (CA); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

FSA & Commuter benefits

Health insurance

Dental & Vision

Life insurance

EAP

LTD

Vanguard 403b

Job summary

Raphael House in San Francisco seeks a Senior Accountant to join the Finance Department and uphold GAAP in recording and reconciling financial transactions, ensuring month-end close and timely financial reporting.

The role partners with internal teams, supervises interns, and protects data confidentiality while handling payroll, benefits, and vendor payments in a nonprofit setting. Strong QuickBooks, ADP, and SAP Concur skills are essential.

Qualifications

• Bachelor’s degree in accounting, finance or business administration, and 2‑5 years’ work experience in accounting.
• Knowledge of nonprofit accounting environments is a plus.
• Working knowledge of QuickBooks or similar accounting software in a not-for-profit environment is a plus.
• Knowledge of ADP payroll systems and payroll tax compliance is required.
• Knowledge of SAP Concur invoice and expense management.
• Knowledge of balance sheet account reconciliation.
• Strong organizational skills with the ability to prioritize in a fast-paced environment.
• Excellent analytical and problem-solving skills.
• Maintain a high level of data integrity.

Responsibilities

• Supports the Director of Finance with day-to-day, monthly and year-end operations of the Finance Department, including monthly reporting and annual audit preparation.
• Manages processing of cash receipts, revenues, and receivables, coordinating with Development Team for monthly reconciliation.
• Processes accounts payable transactions and ensures invoices and staff reimbursements are paid accurately per policy.
• Reviews credit card expenditure reports and receipts monthly.
• Performs monthly accruals, amortization of prepaid expenses, depreciation, and journal entries.
• Performs reconciliations of bank statements, fixed assets, and payroll-related accounts.
• Operates SAP Concur for invoices and expenses.
• Assists in the preparation of grant and budget-to-actual reports.

Skills

Organizational skills

Analytical skills

Time management

Team player

Data integrity

Record-keeping

Problem-solving

Interpersonal skills

Education

Bachelor’s degree in accounting, finance or business administration

Tools

QuickBooks

SAP Concur

ADP Payroll

ADP Workforce Now

Job description

Since 1971, Raphael House has been at the forefront of providing homeless and low-income families in the San Francisco Bay Area the personalized family-centered solutions they need to build brighter futures. Our success rate is unmatched: more than 85% of all Raphael House families go on to achieve long‑term housing and financial stability.

Our Team:

Diverse, caring, and creative, Raphael House's staff are skilled thinkers and problem solvers, and they're always willing to roll up their sleeves to get the job done. Raphael House employees are inspired by the organization's mission both professionally and personally, and each is developed as a collaborative leader and crucial contributor to strengthening families in the community. The Raphael House Senior Accountant is a key leader in our Finance Department. This position serves the teams of our internal departments and maintains effective working relationships with vendors, banks, and other external stakeholders.

Position Summary:

The Senior Accountant, under the supervision of the Director of Finance, is responsible for applying generally accepted accounting principles and procedures to record and reconcile financial transactions, to ensure compliance with internal control objectives, month‑end closing, and to prepare accurate and timely financial reports and statements. The transaction responsibilities include revenue and cash receipts, accounts payable and payments, payroll, fixed assets accounting, credit card transactions, bank account reconciliations, and other general journal transactions. As a manager‑level role, this position serves on the Management leadership team, owns key processes, excels at cross‑team coordination, supervises and trains interns serving in the Finance Department of the agency. This position has access to sensitive payroll, benefits, donor, and client financial information and is required to maintain strict confidentiality in accordance with organizational policies and applicable laws.

Key Duties and Responsibilities:

• Supports the Director of Finance with the day‑to‑day, monthly and year‑end operations of the Finance Department, including monthly reporting and annual audit preparation.
• Manages the processing of cash receipts, recording of revenues and receivables, and works closely with the Development Team to ensure that revenues and receivables in Raiser’s Edge are reconciled monthly with QuickBooks data.
• Performs the processing and recording of accounts payable transactions and ensures that all invoices and staff reimbursements are paid accurately and in accordance with Agency financial policies and procedures. Reviews expense coding to ensure appropriate classification by account and department. Assists in the allocation of expenses to restricted funds of the Agency.
• Reviews and processes credit card expenditure reports and receipts submitted by cardholders on a monthly basis.
• Performs the accounting for monthly accruals, amortization of prepaid expenses, fixed assets depreciation, and recording of adjusting and reclassification journal entries.
• Performs general accounts analysis and reconciliations, including bank statements, fixed assets, employee benefit accountings, and other accruals and prepaid expenses.
• Operate the SAP Concur system to process invoices and credit card expenses.
• Assists in the preparation of financial reports such as selected grant financial reporting.
• Prepares and distributes the monthly budget‑to‑actual variance reports for departmental directors.
• Prepares Restricted Grants reports.
• Assists in the preparation of audit schedules required for the annual audit.
• Responsible for the semimonthly validation, processing, posting and reporting of payroll and benefit costs:
• Ensures that hours worked and other hours payable to employees are accurately recorded into the ADP Payroll System.
• Assures that any changes in employee pay, benefits, withholdings, and/or employment status have been accurately captured and uploaded into the ADP payroll system.
• Responsible for communicating with the Agency’s employees the availability of their semimonthly pay for review on the ADP payroll system.
• Reviews and maintains on the Raphael House Server the electronic records of ADP quarterly tax reporting (federal and state)and year‑end wage reporting (W‑2)
• Downloads and maintains the ADP payroll journal entry and makes adjustments as needed for import into the General Ledger. Completes the journal entry import into QuickBooks and validates accuracy of the payroll entries.
• Obtain monthly employer benefit costs for upload and/or entry into QuickBooks.
• Processes manual payroll check requests.
• Coordinate with HR and set up the benefits for the new employees.
• Perform the exit functions for the terminated employees, including issuing the final check.
• Assures timely transfer of employee FSA and Transit withholdings to the applicable employee accounts at financial institutions.
• Receives and distributes gift cards, maintains accurate inventory records, and ensures proper reconciliation.
• Verifies vendor tax identification information (TIN) for accuracy and compliance. Prepares and files annual IRS Form 1099s in accordance with federal regulations and deadlines.
• Maintains records of vendor payments and ensures proper classification for year‑end reporting.
• Works collaboratively with members of the Agency to implement and maintain effective and efficient fiscal operations.
• Supports Human Resources with benefit processing functions such as collaborating on benefit invoice processing and billing reconciliation. Also serves as a backup for benefit administration in HR’s absence; including, but not limited to vendor coordination, fielding staff inquiries, and maintaining accurate benefit records. Listed benefits varying from FSA and Commuter accounts, health, dental, vision, life insurance, EAP, LTD, Vanguard 403b, etc.

Qualifications and Skills:

• Bachelor’s degree in accounting, finance or business administration, and 2‑5 years’ work experience in accounting. Knowledge of nonprofits is a plus.
• Working knowledge and hands‑on experience with QuickBooks or similar accounting software in a not‑for‑profit environment is a plus.
• Knowledge of ADP payroll systems and payroll legal compliance (taxation and other).
• Knowledge of SAP Concur invoice and expense management.
• Knowledge of balance sheet account reconciliation.
• Strong organizational skills and ability to prioritize workload in order to meet tight deadlines in a fast‑paced and dynamic work environment.
• Excellent analytical and problem‑solving skills.
• Maintain a high level of data integrity.
• Demonstrable skills in record‑keeping and record retention systems, and ability to collaborate in process changes to more efficient systems.
• Team player with collaborative skills to work with other teams in the organization.
• High level of interpersonal skills with demonstrated poise, tact and diplomacy.
• Maintains a proficient level of professional skill and knowledge in accounting, and keeps current with developments and trends.
• Primary responsibilities are performed in an office setting in a seated position.
• Ability to use a desktop computer and standard office equipment is required.
• The Senior Accountant will work on‑site at least two days each week, with core days on Tuesday and Thursday. Additional on‑site days may be needed for meetings, events, or other priorities.
• Able to work independently and seek supervision when appropriate.
• Able to be flexible with working in a shared office space, as office spaces are limited, or as needed for onboarding of other staff, interns, and volunteers.
• Must be able to prioritize and manage multiple tasks and deadlines. Strong time management skills are essential.
• This position is required to work on the computer for several hours per day. Able to navigate the Windows operating system and use Word, Excel, Google Suite Applications (Gmail, Calendar, Meet, Drive, Docs, Sheets, etc.), Quickbooks, SAP Concur, ADP Workforce Now.
• Lifting up to 10 pounds may be required in performing essential functions.

Raphael House (RH) provides equal employment opportunities without regard to age, ancestry, color, creed, mental or physical disability, marital status, medical condition, genetic information, national origin, race, religion, sex or gender (including gender identity and gender expression), pregnancy, Reproductive health decision‑making, sexual orientation, military or veteran status, or any other consideration made unlawful by federal, state, or local laws.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Employment in this position is on an at‑will basis. This means that either you or the organization may terminate the employment relationship at any time, with or without cause or advance notice. Nothing in this job description or any other organization document should be interpreted as creating a contract of employment for any specific duration or as altering the at‑will nature of your employment.