FINANCE ADMINISTRATOR

PKF South Africa; Linden (NJ); On-site; USD 42,000 - 66,000; Full time

Job summary

PKF South Africa is seeking a financially literate Administrator to support creditors, debtors and daily book-keeping using DEXT and Xero. You will process invoices, maintain cash books, perform reconciliations and assist with general finance tasks.

The role involves coordinating payments, responding to debtor inquiries, and ensuring accurate posting to the GL. This is a hands-on position requiring reliability and attention to detail.

Qualifications

• Experience with Xero and DEXT
• Ability to reconcile debts and maintain ledgers
• Strong attention to detail and accuracy in data entry

Responsibilities

• Capture daily payable invoices and receipts to DEXT for analysis
• G/L coding of expenses and publish to XERO for approval
• Process Cash Book: import bank CSVs, code GL, match to invoices
• Record monthly creditors: GL coding, reconciliations, EFT loading
• Prepare documents for Client BEE affidavits
• Disburse petty cash and reconcile monthly, import expenses
• Distribute Proof of Payments
• Allocate debtor receipts to Debtors Ledger in Greatsoft
• Process other monthly payments: interest, Property Trust, Metro Payments
• Handle debtor queries including journal processing and reallocation of receipts
• Assist with estate bank account queries and provide bank statements
• Renew company and director vehicle licenses
• Order groceries and cleaning supplies, coordinate facilities
• Coordinate repairs and maintenance with suppliers
• Coordinate stationery purchases and supplier invoicing
• Assist with general finance tasks and reception duties

Skills

Data entry accuracy

Financial reconciliations

Attention to detail

Tools

DEXT

Xero

Greatsoft

Job description

Duties to include – Creditors, Debtors, Cash Book processing and general financial accounting duties:

• Daily data capturing - Scanning of all payable invoices and expense receipts to DEXT for analysis and saving of all expense invoices electronically
• Verification of DEXT - G/L coding of expenses and publishing to XERO for approval
• Cash Book processing - Download of Bank CSV files into XERO, G/L coding and matching to O/S invoices and processing of expenses to general ledger
• Processing of Monthly Creditors – G/L coding, reconciliations and loading of EFT payment batch
• Preparation of documentation for issuing of Client BEE Affidavits
• Issuing of Petty Cash, monthly reconciling, importing of expenses into Xero and G/L processing of expenses
• Distribution of Proof of Payments
• Debtor receipt allocation and processing to Debtors Ledger on Greatsoft
• Preparation and processing of other monthly payments – interest payments, Property Trust and Metro Payments
• Dealing with Debtor queries – including journal processing, debtor recons, reallocation of receipts and transfer of Debtor entries
• Adhoc queries wrt 3 PIM Estate Late Bank Accounts and providing bank statements and history transactions to the Estate Manager
• Motor Vehicle License Renewals for Company Vehicles and Director Motor Vehicles
• Ordering of groceries and cleaning products and liaising with cleaning staff as to their requirements and needs
• Co-ordinating Repairs and Maintenance – liaising with service provider, issuing of authorised purchase order and matching to supplier invoices
• Co-ordinating of company stationery requirements – liaising with service provider, issuing of authorised purchase order and matching to supplier invoices
• Assistance with general finance duties and reporting
• Assistance with Reception duties