Finance & Administrative Coordinator, Dean’s Office

Medical University of South Carolina; Charleston (SC); Hybrid; USD 40,000 - 68,000; Full time

Job summary

Medical University of South Carolina is seeking an administrative financial support professional to assist the COM Finance team with data analysis, reporting, and data entry. Responsibilities include Pcard administration, procurement coordination, and supporting Dean’s Office activities.

The role also covers coordination of asset inventory training and annual schedules, review and approval of IDC waivers, journal entry processing, and reception backup duties within the Dean’s Office.

Qualifications

• Minimum Requirements: A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services.

Responsibilities

• Provide general analytic and reporting support to the COM Finance team; review, analyze, consolidate data, prepare reports, and some data entry.
• Act as department administrator for the Pcard program; supervise the Pcard activity of the department; ensure compliance with State, University and Department policies; perform audits and maintain documentation; coordinate procurement directives; place orders for Deans Office staff and faulty as requested.
• Coordinate and support COM Finance meetings and Dean’s Office meetings; gather topics, prepare agenda and record/disseminate meeting minutes for the bi-monthly Dean's Office meeting.
• Coordinate training, communication, timelines and schedules for COM departments for the annual asset inventory; act as asset liaison for the COM Dean's Office; escalate compliance issues to Dean's Office Accountant/Fiscal Analyst III.
• Review and approve IDC waiver requests based on the approval criteria; escalate non-standard requests and questions.
• Assist COM Finance Manager with general financial activities such as journal entries; facilitate contracts in Symplr as needed.
• Provide back-up to Dean’s Office Reception; greet visitors, answer phones, relay messages; contribute to improving reception processes.

Education

High school diploma with four years relevant experience OR bachelor''s degree with two years of relevant experience

Tools

Symplr

Job description

Medical University of South Carolina is seeking an administrative financial support professional to assist the COM Finance team with data analysis, reporting, and data entry. Responsibilities include Pcard administration, procurement coordination, and supporting Dean’s Office activities.

The role also covers coordination of asset inventory training and annual schedules, review and approval of IDC waivers, journal entry processing, and reception backup duties within the Dean’s Office.