Finance & Administrative Coordinator

Openwork; Friendswood (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

Openwork is hiring a Finance & Administrative Coordinator for a temp-to-hire position based in Friendswood, TX. You will own day-to-day financial transactions and administrative workflows, ensuring invoices, vendor records, and payroll data are accurate while supporting project teams and executives.

This fast-paced construction environment rewards organized, proactive professionals who thrive on detail. You will coordinate A/P, billing, and vendor compliance, synchronize Knowify with QuickBooks

Qualifications

• 2+ years of experience in transactional bookkeeping and accounts payable/receivable.
• Construction industry experience preferred.
• Familiarity with Knowify or similar construction management software.
• Proficiency with QuickBooks Online.

Responsibilities

• Manage full-cycle Accounts Payable and subcontractor invoice processing.
• Support customer billing, payments, and collections follow-up.
• Maintain data sync between Knowify and QuickBooks Online.
• Collect, reconcile, and maintain credit card receipts and reimbursements.
• Track vendor/subcontractor compliance documents (W‑9s, COIs).
• Coordinate payroll and timekeeping administration.
• Provide financial reporting to external CFO advisors for month-end close.

Skills

Transactional bookkeeping

Accounts payable/receivable

Financial administration

Communication

Organization

Tools

QuickBooks Online

Knowify

Job description

Job Title: Finance & Administrative Coordinator

Location: Friendswood, TX

Position Type: Temp-to-Hire

Schedule: Full-Time, Monday through Friday.

Salary: $60,000 – $80,000 / year DOE

Position Overview

Openwork is hiring on behalf of our client, a rapidly growing commercial and residential construction company operating across the Greater Houston/Galveston and Austin markets. We are seeking an organized and proactive Finance & Administrative Coordinator for a temp-to-hire opportunity based in Friendswood, TX. This role owns the company’s day-to-day financial transactions and administrative workflows, ensuring projects, vendor records, financial data, and office operations run smoothly. Sitting at the intersection of accounting support and project administration, this position is ideal for someone who thrives in a fast-paced construction environment and takes pride in keeping financial and operational details on track.

Key Responsibilities

Financial Administration

• Manage full-cycle Accounts Payable (A/P), including bill entry, subcontractor invoice processing, payments, and vendor records.
• Support customer billing, payment processing, and collections follow-up.
• Maintain accurate transactional workflows and data sync between project management software (Knowify) and accounting software (QuickBooks Online).
• Collect, reconcile, and maintain credit card receipts, expense reports, and employee reimbursements.
• Track and maintain vendor/subcontractor compliance documents, including W-9s and Certificates of Insurance (COIs).
• Coordinate payroll and employee timekeeping administration.
• Provide organized, timely financial documentation and reporting to external CFO advisors for month-end close and reporting.

Operations & Project Administration

• Assist with job setups, contract administration, change orders, and general project documentation.
• Lead subcontractor and vendor onboarding procedures.
• Manage general office duties, including physical/digital record keeping, supplies, mail/correspondence, and general organization.
• Provide executive administrative support to company leadership and Project Managers (scheduling, follow-ups, document prep).
• Help establish and maintain consistent administrative and operational standards across regional operations.

Qualifications & Key Competencies

• Experience: 2+ years of experience in transactional bookkeeping, accounts payable/receivable, or financial administration required.
• Industry Background: Previous experience in the construction industry is strongly preferred.
• Software Skills: Proficiency with QuickBooks Online and/or Knowify (or similar construction management software) is highly preferred.
• Self-Starter Attitude: High level of ownership—proactively follows up when approvals, documents, or information are missing rather than waiting for direction.
• Communication: Clear, professional written and verbal communication skills; comfortable coordinating across project managers, owners, field team members, vendors, and CPA/CFO teams.
• Organization: Exceptional detail orientation and ability to prioritize multiple moving parts in a dynamic environment.