Finance & Administration Manager at The Drama League

Empregara; New York (NY); Hybrid; USD 63,000 - 77,000; Full time

Job summary

The Drama League seeks a Finance & Administration Manager to oversee the day-to-day financial and administrative operations of the nonprofit. This role partners with the Executive Director, maintains financial records, payroll, benefits, audits, and vendor management, ensuring smooth organizational operations.

Ideal candidates will bring nonprofit financial management experience, strong organizational skills, and a service-oriented approach to administration in a collaborative arts environment.

Qualifications

• Three to five years of experience in financial operations, administration, nonprofit management, or a related field.
• Experience with nonprofit financial administration, including accounts payable/receivable, reconciliations, financial reporting, payroll, and annual audits.
• Strong proficiency with QuickBooks and comfort working across financial, database, Microsoft Office, and Google Workspace systems.
• Experience coordinating employee benefits, insurance, and vendor relationships.
• Excellent organizational and communication skills, with attention to detail and ability to manage multiple deadlines.

Responsibilities

• Manage day-to-day financial operations including accounts payable/receivable, reimbursements, deposits, and organizational payments.
• Maintain accurate financial records in QuickBooks with general ledger activity and reconciliations.
• Monitor cash flow and prepare routine financial reports, budget tracking, and grant reports for leadership and the Board.
• Coordinate payroll processing and other required financial reporting.
• Liaise with accountants, auditors, banks, and vendors; coordinate annual independent audit and tax filings.

Skills

QuickBooks proficiency

Nonprofit financial administration

Organizational skills

Communication skills

Confidentiality

Tools

Microsoft Office

Google Workspace

QuickBooks

Job description

Description

Job Summary

The Drama League seeks a highly organized, detail-oriented, and collaborative Finance & Administration Manager to oversee the day-to-day financial and administrative operations of our nonprofit organization. This position is an essential member of The Drama League's team and serves as a key operational partner to the Executive Director. The Finance & Administration Manager is responsible for maintaining accurate financial records, managing accounts payable and receivable, coordinating payroll and benefits, supporting the annual audit, overseeing vendors and office systems, and ensuring that the organization's administrative infrastructure runs smoothly and efficiently.

The ideal candidate combines strong nonprofit financial management skills with a service-oriented approach to administration. They are comfortable working independently, enjoy solving problems, and understand that excellent behind-the-scenes operations are essential to advancing an arts organization's mission.

Key Responsibilities

Finance & Fiscal Administration

• Manage day-to-day financial operations, including accounts payable, accounts receivable, reimbursements, deposits, and organizational payments.
• Maintain accurate financial records in QuickBooks, including general ledger activity, reconciliations, supporting documentation, and coordination of fundraising income with the Development team.
• Monitor cash flow and prepare routine financial reports, budget tracking, grant reports, and quarterly financial materials for leadership and the Board.
• Manage the preparation of the organization's annual operating budget according to the direction, priorities, and financial parameters established by leadership.
• Coordinate payroll processing, annual 1099s, and other required financial reporting.
• Serve as the primary liaison with accountants, auditors, banks, and financial vendors; coordinate the annual independent audit and support required tax and regulatory filings.
• Administer Drama League Studio Lab rental contracts and payments.
• Maintain and strengthen financial policies, procedures, and internal controls consistent with nonprofit best practices.

Administration & Office Operations

• Manage day-to-day office operations, administrative systems, records, supplies, equipment, and facilities needs.
• Provide administrative support to the ED, including scheduling, correspondence, filing, and special projects.
• Coordinate employee onboarding and offboarding, payroll and benefits administration, and insurance-related documentation in partnership with the organization's PEO and other providers.
• Manage relationships with building management, IT consultants, technology providers, and other vendors, negotiating for quality and cost effectiveness when appropriate.
• Maintain secure and organized physical and electronic records in accordance with organizational policies.
• Support organization-wide administrative needs, events, and special projects as needed.

Qualifications

Successful candidates will ideally bring:

• Three to five years of experience in financial operations, administration, nonprofit management, or a related field.
• Experience with nonprofit financial administration, including accounts payable/receivable, reconciliations, financial reporting, payroll, and annual audits.
• Strong proficiency with QuickBooks and comfort working across financial, database, Microsoft Office, and Google Workspace systems.
• Experience coordinating employee benefits, insurance, and vendor relationships.
• Excellent organizational and communication skills, with strong attention to detail and the ability to manage multiple priorities and deadlines.
• Sound judgment and discretion when handling confidential financial and personnel information.
• Experience in a nonprofit, performing arts, cultural, or similarly mission-driven organization is strongly preferred.

Please Consider Before Applying

This is a full-time, exempt position based in New York City with a salary of $70,000 annually.
The position is semi-hybrid: in-office Monday, Tuesday, Thursday, and Friday from 10:00 a.m.-6:00 p.m., with remote work on Wednesdays.
Some evening and weekend attendance is required for Drama League programs, events, and organizational activities.
The Finance & Administration Manager reports directly to the Executive Director and works closely with senior leadership and staff across departments.
This role requires a high degree of autonomy, organization, accuracy, and discretion, particularly when handling financial and personnel information.
The ideal candidate is proactive, dependable, collaborative, and comfortable managing multiple priorities in a dynamic nonprofit environment.
Occasional light lifting related to office operations and event preparation is required.