Finance Manager

Latino Theater Co.; Los Angeles (CA); In loco; USD 75.000 - 88.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health insurance

Paid time off

Descrizione del lavoro

Latino Theater Company is seeking a Finance Manager to steward day-to-day financial operations, budgeting, and reporting in a nonprofit arts environment. You will partner with artistic leadership and the Board to ensure strong financial controls and sustainability.

Ideal candidate brings hands-on nonprofit accounting knowledge, accuracy, and collaboration, with experience in budgeting, audits, and grant reporting. The role requires meticulous work and a passion for the performing arts.

Competenze

• Bachelor’s degree in Accounting, Finance, Business Administration or a related field, or equivalent experience.
• 3–5 years of accounting or finance experience, preferably in nonprofit or arts.
• GAAP and nonprofit accounting knowledge, including restricted funds and grant accounting.
• Advanced proficiency in QuickBooks Online and Excel.
• Experience preparing budgets, cash flow forecasts, financial statements and audit schedules.
• Payroll review and union benefit remittances is a plus.
• Ability to explain financial information clearly to non-finance colleagues and board members.
• High integrity, discretion with confidential information and attention to detail.
• Demonstrated ability to manage multiple priorities and meet deadlines under pressure.
• Knowledge in performing arts and/or nonprofit management is highly preferred.

Mansioni

• Oversee day-to-day financial operations in line with nonprofit GAAP, including AP, AR, deposits and expense tracking in QuickBooks Online.
• Manage the monthly close, bank and credit card reconciliations, journal entries and balance sheet reconciliations.
• Review vendor invoices, artist fees, reimbursements and credit card transactions with proper coding and approvals.
• Reconcile box office/ticketing, bar and concessions, and rental revenue to the general ledger.
• Track restricted and unrestricted contributions and grant spending and releases.
• Maintain the chart of accounts, production and program tracking and organized financial records.
• Lead annual operating budget development with leadership and department heads.
• Prepare production budgets and track costs against budgets for each production.
• Maintain rolling cash flow forecast and monitor cash position.
• Prepare monthly financial statements and reports for leadership and board committees.
• Analyze financial data to inform decisions and improve processes.

Formazione

Bachelor’s degree in Accounting, Finance, Business Administration or related field

Strumenti

QuickBooks Online

Excel

Descrizione del lavoro

Reports To: Artistic Director/Artistic Leadership Team, with regular reporting to the Board of Directors

Position Type: Full-Time Salary Exempt

Wage: $75,000 – $88,000/year, depending on experience, plus employer-subsidized health insurance and PTO.

SUMMARY

The Finance Manager is responsible for the day-to-day financial management of the Latino Theater Company, ensuring accurate records, timely reporting and sound financial controls that support the company’s long-term sustainability. Working in partnership with the Artistic Director and/or Artistic Leadership Team, the Operations Manager and the Board of Directors, the Finance Manager oversees accounting, budgeting, cash flow, grant financial reporting, audit and tax compliance. This role turns financial information into clear, practical guidance so that artistic and operational decisions are made with a full picture of the company’s resources. The ideal candidate is a hands-on, detail-oriented finance professional with strong nonprofit accounting knowledge, a collaborative style, and a passion for the performing arts.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Accounting and Financial Operations

• Oversee day-to-day financial operations in alignment with nonprofit accounting standards (GAAP), including accounts payable, accounts receivable, deposits and expense tracking in QuickBooks Online.
• Manage the monthly close, including bank and credit card reconciliations, journal entries and balance sheet reconciliations, on a consistent monthly timeline.
• Review and process vendor invoices, artist fees, reimbursements and credit card transactions, ensuring proper coding, documentation and approvals.
• Reconcile box office/ticketing, bar and concessions, and rental revenue to the general ledger.
• Track restricted and unrestricted contributions, ensuring donor and grant restrictions are recorded and released correctly.
• Maintain the chart of accounts, production and program class tracking, and organized financial records.

Budgeting, Cash Flow and Financial Reporting

• Lead development of the annual operating budget in coordination with the Artistic Director and/or Artistic Leadership Team, the Operations Manager and department heads.
• Prepare production budgets with Artistic and Production Leadership and track actual costs against budget for each production.
• Maintain a rolling cash flow forecast, monitor the company’s cash position and flag potential shortfalls early.
• Prepare monthly financial statements and budget-vs-actual reports for leadership, and regular reports for the Board of Directors and/or Finance Committee, with plain-language explanations of results.
• Analyze financial data to inform decision-making and improve processes.

Grants, Audit and Compliance

• Collaborate with the Development department on grant budgets, funder financial reports and tracking of grant spending (e.g. LA County Department of Arts and Culture, City of LA Department of Cultural Affairs, California Arts Council, NEA and foundations).
• Prepare for and manage the annual audit or financial review, including supporting schedules, and serve as the primary contact for outside auditors.
• Coordinate preparation of the IRS Form 990 and state filings (e.g. California Attorney General RRF-1) with the outside CPA.
• Manage 1099 reporting, sales tax filings for bar/concessions and merchandise, and other required financial filings.
• Maintain internal controls, approval processes and written financial policies, and recommend improvements.

Payroll, Facilities and Vendor Finance

• Review payroll for accuracy before each weekly and/or biweekly run, in coordination with the Operations Manager and PEO, including union pension, health and welfare contributions and benefit remittances.
• Invoice rental clients and co-producers, track deposits and follow up on outstanding receivables.
• Track lease, facility and insurance costs for the Los Angeles Theatre Center against budget.
• Manage relationships with banks, outside accountants, bookkeepers and finance-related vendors; supervise bookkeeping support as applicable.

QUALIFICATIONS AND REQUIRED SKILLS

• Bachelor’s degree in Accounting, Finance, Business Administration or a related field, or equivalent experience.
• Minimum of 3–5 years of accounting or finance experience, preferably in the nonprofit or arts sector.
• Working knowledge of GAAP and nonprofit accounting, including restricted funds and grant accounting.
• Advanced proficiency in QuickBooks Online and Excel.
• Experience preparing budgets, cash flow forecasts, financial statements and audit schedules.
• Experience with payroll review and union benefit remittances is a plus.
• Ability to explain financial information clearly to non-finance colleagues and board members.
• High integrity, discretion with confidential information and excellent attention to detail.
• Demonstrated ability to manage multiple priorities and meet deadlines under pressure.
• Knowledge in the performing arts and/or nonprofit management is highly preferred.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, stand, and use a computer for extended periods of time.

Flexibility in working hours, including evenings or weekends, and occasional travel is required to attend events and meetings.

EQUAL EMPLOYMENT OPPORTUNITY

Latino Theater Company embraces diversity in all forms and encourages applications from qualified candidates of all backgrounds and experiences. We are an Equal Opportunity Employer and encourage BIPOC, immigrants, veterans, people with disabilities, transgender, and gender non-conforming individuals to apply.