Finance & Admin Manager - Assisted Living

Hallkeen-Assisted-Living-Communities; Watertown (MA); On-site; USD 65,000 - 85,000; Full time

Job summary

HallKeen Assisted Living Communities, LLC is seeking a Business Office Manager to oversee the community's business office functions, including accounts payable, accounts receivable, and payroll. The role also coordinates on-site employee benefits and maintains compliance with GAAP and employment laws.

The position reports to the Executive Director and may involve supervising administrative staff and supporting scheduling, budgeting, and financial analysis across the site.

Qualifications

• Associate degree in Accounting, Business or related field with 2 years of experience in business office functions.
• 3–5 years in business office management or accounting preferred.
• Knowledge of GAAP and federal/state employment law.
• Ability to communicate clearly under pressure with detail and professionalism.

Responsibilities

• Oversee resident data entry and ensure billing systems reconcile with move-in data.
• Manage accounts receivable, including monthly billing, adjustments, and aging reports.
• Manage accounts payable, vendor setup, expense tracking and timely processing.
• Administer payroll and benefits in coordination with the corporate office.
• Assist in month-end close and prepare variance reports with the Executive Director.
• Maintain employee files and ensure compliance with state and federal policies.
• Support Sales and Marketing through tours as needed.
• Supervise administrative staff as assigned.

Skills

GAAP knowledge

Employment law knowledge

Budget analysis

Strong communication

Confidentiality

Organizational skills

Microsoft Office

Office equipment handling

Education

Associate degree in Accounting/Business

Tools

Microsoft Office

Job description

HallKeen Assisted Living Communities, LLC is seeking a Business Office Manager to oversee the community's business office functions, including accounts payable, accounts receivable, and payroll. The role also coordinates on-site employee benefits and maintains compliance with GAAP and employment laws.

The position reports to the Executive Director and may involve supervising administrative staff and supporting scheduling, budgeting, and financial analysis across the site.