Finance & Admin Coordinator — Nonprofit, PTO & 401k Match

Food-Bank-of-the-Rockies-1; Evansville (WY); On-site; USD 31,000 - 34,000; Full time

Benefits offered by this job

Generous Paid Time Off and holidays

401(k) retirement plan with employer-m

Comprehensive health coverage

Bilingual incentive

Job summary

Food Bank of Wyoming is seeking a Finance and Administrative Coordinator to serve as the primary on-site Finance team contact and support daily operations through financial administration, onboarding, vendor coordination, and compliance with policy and grant requirements. This role collaborates with the Aurora Finance team on processes and reporting.

Responsibilities include accounts payable/receivable, donations processing, monthly reconciliations, Concur invoice processing, and staff support

Qualifications

• High school diploma or equivalent required; Associate’s degree in accounting, finance, or related field a plus; or equivalent work‑related experience.
• Minimum of two (2) years of related experience in financial administration, bookkeeping, accounts payable, accounts receivable, office coordination, or a related administrative role.

Responsibilities

• Coordinate accounts payable and accounts receivable functions for Food Bank of Wyoming, ensuring transactions are accurate, timely, and compliant with organizational policies.
• Process and deposit all organizational funds, including donations, agency payments, and other revenue sources.
• Enter and reconcile daily donations within organizational databases and prepare monthly reconciliation reports.
• Maintain accurate financial records and documentation to support audits, grant compliance, and reporting requirements.
• Submit and code invoices through Concur, obtain required approvals, and monitor payment status.
• Assist staff with expense reports and spend management processes, including coding and documentation.

Skills

Attention to detail

Organizational skills

Professional communication

Discretion with confidential info

Education

High school diploma or equivalent

Associate’s degree in accounting or finance (plus)

Tools

Concur

CERES

Donor databases

Microsoft Office

Vendor management

Accounts payable/receivable

Budget tracking

Job description

Food Bank of Wyoming is seeking a Finance and Administrative Coordinator to serve as the primary on-site Finance team contact and support daily operations through financial administration, onboarding, vendor coordination, and compliance with policy and grant requirements. This role collaborates with the Aurora Finance team on processes and reporting.

Responsibilities include accounts payable/receivable, donations processing, monthly reconciliations, Concur invoice processing, and staff support