Finance & Accounting Office Assistant

Chrisp Company; Fremont (CA); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Fully Paid Medical, Dental, and Vision

401k and 401k match

Paid Holidays

Paid Time Off

Job summary

Chrisp Company is seeking an organized administrative professional to support AR, AP, General Accounting, and Contracts. You will manage documents, input information, handle mail and records, and assist with meeting coordination in a fast-paced office in Fremont, CA.

This role emphasizes proactive supply management, accurate data retrieval, and continuous improvement across the organization. Ideal candidates have strong MS Office skills and excellent communication abilities.

Qualifications

• Minimum Education Required: High school degree or GED.
• General office experience preferred in financial/accounting environments.
• Proficient in MS Office; strong written and verbal communication.

Responsibilities

• Disseminates or explains information to team members.
• Assist associates to optimize procedures.
• Coordinate with departments to ensure policy compliance.
• Prepare and deliver Preliminary Lien Notices.
• Enter data into document management system.
• Proofread and type correspondence.
• Drive for business needs as required.

Skills

MS Office

Excel

Outlook

Word

PowerPoint

Communication

Time Management

Organization

Education

High school diploma or GED

Job description

Job description:

Summary:

While Supporting the AR, AP, General Accounting & Contracts departments, this position ensures compliance with company policies. Responsibilities include managing document flow by copying, scanning, and inputting information into systems, and maintaining organization. Handling mail, records, and files accurately, alongside providing administrative support such as meeting coordination. The role emphasizes proactive management of supplies, document preparation, and data retrieval, contributing to a culture of continuous improvement and quality across the organization.

Benefits:

• Fully Paid Medical, Dental, and Vision coverage for the employee and eligible dependents
• 401k and 401k match
• Paid Holidays
• Paid Time Off

Responsibilities:

• Communicates with team members to disseminate or explain information
• Assist associates in ways that optimize procedures
• Communicates with team members to disseminate or explain information
• Coordinate with all departments to ensure compliance with established policies
• Preparation and certified delivery coordination of Preliminary Lien Notices
• Input information to document management system
• Proofread documents
• Type letters and other correspondence
• Drive and run errands as requested for business needs
• Must be at least 21 years of age and able to meet company driving requirements
• Other duties assigned by management

Shift:

• Monday – Friday
• 8:00 am - 5:00 pm (Flexible)Overtime as necessary
• This is not a "Hybrid" or "Remote" position

Knowledge, Skills, and Experience:

• Minimum Education Required: High school degree or GED
• Secondary Education : Degree a Plus
• General office experience required: Prior financial and accounting experience a plus
• Proficient in Microsoft Office, Excel, Outlook, Word, and PowerPoint
• Ability to communicate progress to supervisors and team members
• Ability to understand directions and ask questions if necessary
• Desire to help others
• Excellent written and verbal communication skills
• Manages time effectively
• Organizes tasks effectively
• Patience
• Self-motivated and proactive, with a strong work ethic
• Willing to pitch in as a member of the team where needed

EQUAL OPPORTUNITY EMPLOYER
Chrisp Company is an equal opportunity employer and makes employment decisions on the basis of merit. Chrisp Company policy prohibits unlawful discrimination based on race, color, creed, sex, age, national origin and ancestry, religion, disability, veteran status, or any other consideration made unlawful by federal, state, or local laws. Chrisp Company's commitment to Equal Opportunity Employment applies to all persons involved in the operations of the Company and prohibits unlawful discrimination by any employee of Chrisp Company.