Finance: Accounting/Finance Operations Manager

Nanobiosym; Cambridge (MA); On-site; USD 120,000 - 190,000; Full time

Job summary

Nanobiosym in Cambridge, MA is seeking an experienced operations leader to oversee administrative, accounting, and HR functions as the company scales. You will be responsible for a wide range of office, accounting, bookkeeping and vendor management tasks that support a fast‑growing biotech environment.

You will manage onboarding, policies, budgeting and procurement while partnering with the CEO to coordinate communications and logistics.

Qualifications

• Minimum 10+ years in operations, office management, accounting, and administration.
• Bachelor's Degree; graduate degree preferred but not required.
• Working knowledge of state and federal employment law.
• Experience in a startup environment is preferred.
• Strong written and verbal communication and organizational skills.
• Ability to work under tight deadlines and manage multiple tasks.
• Onsite work required.

Responsibilities

• Perform a wide array of administrative, operations, accounting/finance and office management tasks.
• Handle a large volume of communications including answering, screening and re‑directing calls, and taking messages.
• Required to handle accounting, purchase orders, payables, budgets, expense reports, and vendor management.
• Implement and enforce HR/operational and accounting policies and procedures, including on‑boarding, benefits management, contract negotiations, and administration.
• Take the lead on sourcing outstanding candidates, tracking applicants, managing a pipeline, and building and maintaining an effective team.
• Able to wear many hats, switching priorities and focus as needed.
• Work with and manage highly sensitive and confidential information with discretion.
• Anticipate needs of the organization and address them in a resourceful manner.
• Support the CEO with coordination of communications, agenda planning, and logistics, and follow up on action items, as needed on a daily basis.
• Help to implement and policies and procedures.

Skills

Operations

Office management

Accounting

Vendor management

HR policies

Education

Bachelor's Degree

Graduate degree preferred

Job description

Nanobiosym is an innovative nanotechnology company in Cambridge, MA that is developing point-of-care diagnostics to address a broad range of diseases. Nanobiosym was founded by an MIT/Harvard alum to work at the interface of physics, nanotechnology, and biomedicine.

This hypergrowth company allows for unique career opportunities with strong long-term incentives. Nanobiosym is currently seeking rock‑star candidates to play an integral supporting role in the company's scale up.

In this position, you will be responsible for a wide range of office, accounting, bookkeeping, administrative, purchasing, vendor management and operational tasks.

You are a hands‑on, self‑motivated, smart and emotionally intelligent individual who thrives in a dynamic workplace. You are highly organized, analytical, and possess strong business judgment and the communication skills needed to interact with a variety of people, both inside and outside of the company.

DUTIES

• Perform a wide array of administrative, operations, accounting/finance and office management tasks
• Handle a large volume of communications including answering, screening and re‑directing calls, and taking messages
• Required to handle accounting, purchase orders, payables, budgets, expense reports, and vendor management
• Implement and enforce HR/operational and accounting policies and procedures, including on‑boarding, benefits management, contract negotiations, and administration
• Take the lead on sourcing outstanding candidates, tracking applicants, managing a pipeline, and building and maintaining an effective team
• Able to wear many hats, switching priorities and focus as needed
• Work with and manage highly sensitive and confidential information with discretion
• Anticipate needs of the organization and address them in a resourceful manner
• Support the CEO with coordination of communications, agenda planning, and logistics, and follow up on action items, as needed on a daily basis
• Help to implement and policies and procedures.

QUALIFICATIONS

• Minimum of 10+ years of operations, office management, accounting, and administrative experience
• Bachelor's Degree. Graduate degree preferred, but not required
• Working knowledge of state and federal employment law
• Experience in a startup environment is preferred
• Willingness to work hard and take direction and also anticipate problems and their solutions without explicit guidance
• Highly developed verbal and written communication skills, with a demonstrated ability to compose correspondence and content materials
• Responsive and proactive, with the ability to work well under tight deadlines and to respond to rapidly changing demands
• Strong organizational and analytical skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

Personal Qualities

• You resonate with Nanobiosym's mission
• You are results and deadline driven, and work well under high pressure situations
• You are comfortable with working long hours
• You are resourceful, flexible, tactful, and persistent
• You have positive energy, a sense of humor, and a can‑do attitude
• You have a strong work ethic and love working in an entrepreneurial environment
• You have high ethical standards, are highly trustworthy and loyalYou are comfortable dealing with and handling highly confidential information
• You are required to work onsite for this position