Final Documentation Specialist

NOV; Houston (TX); On-site; USD 45,000 - 62,000; Full time

Job summary

NOV in Houston, TX is seeking a Final Documentation Specialist to produce high‑quality data books, manuals, and DoCs that meet contractual specs. The role involves gathering information from engineering and quality to ensure compliance with company standards and timely delivery for customer satisfaction.

Responsibilities include creating MRBs, USMs, and DoCs, using the engineering document database, coordinating with internal teams and vendors to fix traceability gaps, and providing training on

Qualifications

• High school diploma or equivalent.
• 0-2+ years of manufacturing data books knowledge.
• Basic understanding of engineering documents and BOM.
• Ability to read manufacturing work orders.

Responsibilities

• Create and compile MRBs, USMs, and DoCs; review for accuracy.
• Use engineering document database to produce USMs for customer equipment.
• Coordinate with internal departments and vendors to fix traceability and retrieve missing docs.
• Transmit electronic USMs and MRBs, and print hard copies when required per customer contract.
• Provide basic training to new employees on MRBs, USMs, and DOCs.
• Lift up to 50 lbs and comply with company policies.
• Maintain accurate schedule of orders for timely delivery.

Job description

Job Description

The Final Documentation Specialist will support the Documentation team by producing high‑quality data books, manuals that meet contractual specifications. This role involves gathering information from engineering, quality, ensuring compliance with company standards, and delivering documentation on time to support customer satisfaction and project success.

Job Description

The Final Documentation Specialist will support the Documentation team by producing high‑quality data books, manuals that meet contractual specifications. This role involves gathering information from engineering, quality, ensuring compliance with company standards, and delivering documentation on time to support customer satisfaction and project success.

Responsibilities

• Create, compile, produce applicable documentation (i.e., Manufacturing Record Books (MRBs), Supplier MRBs, User Manuals (USMs), & Declaration of Conformities (DoCs)), review MRBs/USMs for accuracy, and provide correctional feedback as needed for U.S. Final Documentation Groups.
• Utilize engineering document database system to create, compile and produce engineering USMs for customer equipment.
• Communicate with internal departments and vendors to correct traceability and retrieve missing documentation to complete MRBs, Supplier MRBs, & USMs.
• Transmit electronic USM & MRB copies and print hard copies when required per customer contract.
• Provide basic training to new employees on department process, work instructions, & how to compile/review MRBs, Supplier MRBs, USMs, & DOCs.
• Perform other work-related tasks as necessary, including the ability to lift up to 50 lbs.
• Comply with all NOV Company and HSE policies and procedures.

FACILITY/GROUP SPECIFIC RESPONSIBILITIES

• Generate equipment genealogy reports to confirm Build of Material (BOM) of component assemblies.
• Review and assure manufacturing documentation is available, and traceability is verified before equipment can be shipped from facility.
• Ensure the traceability from warehouse picklists of the Work Orders match the ERP system.
• Keep accurate schedule of assigned orders for timely delivery to meet deadlines.
• Transmit and communicates with Third Party companies for review and follow-up of our Manufacturing Records Books for certification per Customer Contract.

Qualifications

• High school diploma orequivalent
• 0-2 plus years of manufacturing data books knowledge.
• Minimum understanding of Engineering documents and build of material (BOM).
• Minimun understanding and be able to read manufacturing work orders.