Film & Theater Public Programs Events Lead

UCLA; Los Angeles (CA); On-site; USD 52,000 - 75,000; Full time

Job summary

UCLA’s Public Programs unit seeks an Outreach & Programs Coordinator to drive audience engagement, manage the Billy Wilder Theater and Virtual Screening Room, coordinate media logistics, and support program notes and administration. This role requires collaboration with campus partners, event planning, and flexible hours including nights and weekends.

Under supervision, you will execute complex tasks, oversee student staff, and ensure smooth public events in alignment with library and university

Qualifications

• Experience with community and nonprofit organizations to cultivate audiences.
• Experience in public presentation settings, including managing a theater for film screenings.
• Experience managing student staff.
• Strong customer service and communication skills.
• Experience with time management and scheduling film events and productions.
• Skill in setting priority assignments and adapting to workload changes.
• Ability to communicate effectively to obtain and convey information.
• Knowledge of policies and procedures in public programming and exhibition.
• Ability to exercise sound judgment and solve problems quickly.
• Interpersonal skills to work with project teams and Archive units.
• Interpersonal skill to deal with media artists, filmmakers, and press.
• Proficiency in Microsoft Office, Excel and Google Suite; Zoom.
• Knowledge of box-office procedures and theater management.
• Skill in supervising Student Assistant employees.
• Ability to interact diplomatically with the public in high-volume settings.
• Ability to work flexible hours nights/weekends.
• Knowledge of university/library policies (preferred).

Responsibilities

• Outreach & Engagement: collaborate with archive programmers to cultivate audiences for in-person and online programming.
• Event Space Management: manage operations of the Billy Wilder Theater, Virtual Screening Room, and other venues; oversee staff.
• Media Traffic Coordination: ensure timely delivery of media and logistics for screenings; coordinate with internal and external teams.
• Programming & Administration: contribute to Public Programming calendar, verify media quality and availability, write program notes, and support meetings.

Skills

Community outreach

Theater management

Student staff management

Customer service

Time management

Prioritization

Effective communication

Public programming policies

Problem solving

Team collaboration

Media/press liaison

Microsoft Office / Excel / Google apps

Box-office procedures

Supervising student staff

Public interaction in large settings

Evening/weekend flexibility

University/library policies (preferred

Education

High School Diploma

Job description

UCLA’s Public Programs unit seeks an Outreach & Programs Coordinator to drive audience engagement, manage the Billy Wilder Theater and Virtual Screening Room, coordinate media logistics, and support program notes and administration. This role requires collaboration with campus partners, event planning, and flexible hours including nights and weekends.

Under supervision, you will execute complex tasks, oversee student staff, and ensure smooth public events in alignment with library and university