Film Biz Exec Assistant to Partner & Co-President

MRC; West Hollywood (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

MRC in West Hollywood seeks an Executive Assistant to support the Partner & Co-President of Film. The role requires discretion, a high level of organization, flexibility, and strong performance in the fast-paced world of film production and development.

Responsibilities include calendar management, travel coordination, meeting logistics, calls handling, internal liaison, and maintaining confidentiality while upholding professionalism with staff and external parties.

Qualifications

• 1-3 years of entertainment experience.
• 1-2 years in agency, management, production company, or other relevant desk experience.
• Interest in the business and/or marketing and distribution side of film and TV.
• Experience managing heavy phones and scheduling.
• Detail oriented with the ability to multi-task.
• Able to adapt in a fast-paced, high-pressure environment.
• Uphold strict confidentiality.
• Develop and sustain professionalism among staff and clientele.

Responsibilities

• Anticipate the business and personal needs of the executive using experience and judgement.
• Act as gatekeeper and ensure efficient day-to-day office operations.
• Provide executive-level administrative support including heavy calendar management and meeting logistics.
• Manage incoming and outgoing calls and the phone sheet.
• Serve as administrative liaison with internal teams.
• Book and coordinate business travel as needed.
• Manage expense reports.
• Develop rapport and professionalism with staff and external parties.
• Fulfill ad hoc requests such as note taking, research and editing documents.

Skills

Calendar management

Travel coordination

Phone handling

Administrative support

Discretion/confidentiality

Multi-tasking

Organization

Communication

Job description

MRC in West Hollywood seeks an Executive Assistant to support the Partner & Co-President of Film. The role requires discretion, a high level of organization, flexibility, and strong performance in the fast-paced world of film production and development.

Responsibilities include calendar management, travel coordination, meeting logistics, calls handling, internal liaison, and maintaining confidentiality while upholding professionalism with staff and external parties.