Filing Clerk

Chuck Levin's Washington Music Center; Wheaton (MD); On-site; USD 25,000 - 29,000; Full time

Benefits offered by this job

Paid holidays

Sick leave

Vacation leave

Health, dental, and vision insurance

Employer-sponsored life insurance

Paid parental leave

401(k) contributions

Job summary

Chuck Levin’s Washington Music Center in Silver Spring, MD seeks a diligent Filing Clerk to maintain physical and electronic records across Accounts Payable, Accounts Receivable, and Commercial Real Estate. You will create filing systems, assist audits, perform data entry, and support special projects while upholding confidentiality.

Applicants should have at least two years in admin/records management and a high school diploma or GED; some college is preferred.

Qualifications

• Maintains accurate filing systems and confidential records.
• Two years of admin, accounting, or records management experience.
• Proficient with MS Office for data entry and document tasks.

Responsibilities

• Manage year-end file boxing, indexing, storage, and retention.
• Create and maintain filing systems for AP, AR, and CRE records.
• Prepare new files and folders; support audits and record retrieval.
• Perform data entry and support various projects across departments.
• Maintain confidentiality and comply with retention schedules.

Skills

Attention to detail

Data entry

Organizational skills

Communication

Discretion and confidentiality

Microsoft Excel

Microsoft Word

Education

High school diploma or GED

Some college preferred

Tools

Microsoft Excel

Microsoft Word

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Silver Spring, MD, US

12 days ago Requisition ID: 1012

Salary Range: $18.00 To $21.00 Hourly

The Filing Clerk maintains the physical and electronic records across the Accounts Payable, Accounts Receivable, and Commercial Real Estate functions. Working across multiple departments, this individual maintains filing systems, manages year-end records boxing and retention, and supports special projects, all while safeguarding confidential company information.

Key Responsibilities

• Manage all year-end file boxing, indexing, storage, and records retention activities.
• Create and maintain filing systems for Accounts Payable, Accounts Receivable, and Commercial Real Estate records.
• Prepare new files and folders as needed.
• Assist with audit-related document retrieval and record management.
• Perform data entry and research projects as assigned.
• Support departmental initiatives and special projects.
• Maintain records in accordance with the company's retention schedule and confidentiality requirements.

Qualifications

• Works independently with minimal supervision while maintaining accuracy and attention to detail.
• Demonstrates a positive attitude, strong work ethic, and eagerness to learn.
• Effective team player who works collaboratively with all departments throughout the organization.
• Adaptable to the varying needs and priorities of different departments.
• Willing to assist others and provide administrative support wherever needed.
• Maintains the highest level of professionalism, discretion, and confidentiality.
• Adept at maintaining confidential information. Ability to handle multiple assignments while meeting deadlines.
• Strong organizational and communication skills.
• Comfortable using Microsoft Excel and Microsoft Word for data entry and basic document tasks.
• Has a minimum of two years of experience or an equivalent combination of education and office experience in an administrative, accounting, records management, or related office environment.
• High school diploma or GED (some college preferred).
• Familiarity with records retention practices and document or file management systems is a plus.

Physical Requirements

• Able to lift and carry file boxes weighing up to 15 pounds, occasionally more with assistance.
• Able to bend, reach, stoop, and stand for extended periods during file boxing, retrieval and storage.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.
• $18.00 to $21.00 per hour (commensurate with experience)
• Paid holidays, sick leave, and vacation leave
• Health, dental, and vision insurance
• Employer-sponsored life insurance
• Paid parental leave, after 1 year of employment
• 401(k) contributions, after 1 year of employment

Chuck Levin’s Washington Music Center is an equal opportunity employer. All qualified applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, genetic information, or any other status protected under applicable law.