Filing Clerk

Dutech Systems; Boston (MA); On-site; USD 25,000 - 30,000; Full time

Job summary

Dutech Systems in Charlestown, MA is seeking a detail-oriented Document Management & Records Clerk to support records management and document organization activities in a structured, compliant environment.

The role centers on organizing, maintaining, and preparing employee records for secure storage with strict confidentiality, while performing data entry in Excel and routine inventory tracking.

Qualifications

• Experience in document management, records management, or clerical work.
• Strong organizational skills for large filing projects.
• Ability to alphabetically, numerically, and chronologically sort files.
• High attention to detail and confidentiality compliance.
• Proficiency in Excel and basic computer applications.
• Ability to work independently and manage tasks proactively.
• Physical ability to lift boxes and perform repetitive filing.

Responsibilities

• Organize, maintain, and secure physical employee records.
• Review and file records into existing folders per SOPs.
• Sort by employee ID badge number and create new folders.
• Prepare inactive records for offsite storage.
• Maintain an organized filing system for quick retrieval.
• Enter inventory information into Excel and track storage contents.
• Update records and inventory with accuracy.

Skills

Document Management

Records Management

Clerical Support

Filing

Data Entry

Microsoft Excel

Records Organization

Inventory Tracking

Confidentiality

Attention to Detail

Administrative Support

Time Management

Tools

Microsoft Excel

Job description

Charlestown,MA

DatePosted : 9/14/2026 7:04:42 AM

JobNumber : DTS1017187808

JobType : Contract

Skills: Document Management, Records Management, Clerical Support, Filing, Data Entry, Microsoft Excel, Records Organization, Inventory Tracking, Confidentiality, Attention to Detail, Administrative Support, Time Management

Job Description

We are seeking a detail-oriented Document Management & Records Clerk to support records management and document organization activities. This role is ideal for candidates with experience in document management, clerical support, or records administration who enjoy working in a structured, organized environment.

The primary responsibility is organizing, maintaining, and preparing employee records for secure storage while ensuring compliance with established procedures and confidentiality requirements.

Key Responsibilities

Document Management & Records Organization (Primary)

• Organize, maintain, and secure physical employee records.
• Review and file employee records into existing folders.
• Verify that each employee folder is organized according to established Standard Operating Procedures (SOPs).
• Sort and organize files numerically by employee ID badge number.
• Create and label new employee folders as needed.
• Identify and remove inactive employee files using provided records.
• Prepare inactive employee records for offsite storage by organizing and packing them into labeled storage boxes.
• Maintain an organized filing system for efficient document retrieval.

Data Entry & Inventory Tracking (Secondary)

• Enter inventory information into Microsoft Excel using provided templates.
• Maintain accurate records of files and storage box contents.
• Ensure data accuracy and completeness during inventory updates.

Required Qualifications

• Previous experience in document management, records management, library science, or clerical work.
• Strong organizational skills with the ability to manage large filing projects efficiently.
• Ability to accurately sort and file documents alphabetically, numerically, and chronologically.
• High attention to detail and commitment to accuracy.
• Ability to maintain strict confidentiality and comply with data protection requirements.
• Proficiency in Microsoft Excel and basic computer applications.
• Ability to work independently and manage assigned tasks proactively.
• Physical ability to lift boxes, work around file cabinets, and perform repetitive filing tasks.

Preferred Skills

• Experience working with employee records or confidential documentation.
• Strong time management and organizational abilities.
• Experience maintaining inventory records using spreadsheets.