File Coordinator (32466)

MES Solutions; Hauppauge (NY); On-site; USD 26,174 - 27,552; Full time

Benefits offered by this job

Medical benefits

Vision benefits

Dental benefits

Paid time off

401k

Job summary

MES Solutions is seeking a File Coordinator to join our team in Hauppauge, NY. This role involves providing administrative support by processing, organizing, and distributing documents efficiently. The ideal candidate will exhibit strong organizational abilities and attention to detail, ensuring effective communication across departments.

This fast-paced role offers a competitive pay rate of $19-$20 per hour, with opportunities for overtime. MES values teamwork and professionalism, making it an ideal environment for those looking to build their administrative experience.

Qualifications

• Prior clerical or administrative experience preferred.
• Comfortable using office equipment like scanners and copiers.
• Willing and able to learn multiple roles for effective coverage.

Responsibilities

• Print, photocopy, and prepare documents for distribution.
• Schedule translation and transportation.
• Maintain confidentiality and follow company protocols.

Skills

Organizational skills

Attention to detail

Strong communication skills

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Word

Outlook

Job description

MES is seeking a File Coordinator to join our team in Hauppauge, NY. In this role, you will provide administrative and clerical support to ensure the accurate processing, organization, and distribution of documents while supporting effective communication across departments.

What We Offer

• Full-time schedule: Monday-Friday, 8:30 AM - 5:00 PM EST
• Competitive pay: $19-$20 per hour, plus overtime opportunities
• A collaborative work environment that values accuracy, efficiency, and teamwork
• Opportunity to contribute to a growing organization that plays a critical role in supporting clients and internal operations

What We're Looking For

This position is well-suited for someone who is highly organized, detail-oriented, and able to manage routine administrative tasks with consistency and accuracy. Strong communication skills, professionalism, and the ability to work effectively in a fast-paced environment are essential.

If you're looking for an opportunity to build your administrative experience and join a team that values your contributions, we'd love to hear from you.

Key Responsibilities

• Print, photocopy, and prepare documents for distribution
• Stuff envelopes and assist with outgoing mail
• Schedule translation and transportation
• Reminder calls
• Scan and digitally organize documents
• Email clients with completed materials or updates
• Maintain confidentiality and follow company protocols for document handling

Qualifications

• High school diploma or equivalent
• Prior clerical or administrative experience preferred
• Demonstrates strong multitasking abilities in a fast-paced environment
• Willing and able to learn multiple roles to provide effective back-up coverage
• Strong attention to detail and time management skills
• Comfortable using office equipment (scanner, copier, printer)
• Basic proficiency in email and document software (e.g., Microsoft Word, Outlook)

MES Solutions is a premier provider of independent medical examination and peer review services to the insurance, corporate, legal, and government sectors. Members of our credentialed medical panel conduct physical examinations or medical record reviews, delivering reports that assist clients in the resolution of automotive, disability, liability, and workers' compensation claims. MES has been providing services nationally since 1978 in accordance with the industry's highest standards of operating excellence and regulatory compliance.

MES offers a fast-paced team atmosphere with competitive benefits (medical, vision, dental), paid time off, and 401k.

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws.