Field Support Specialist III (33010)

ABI Document Support Services, Inc.; Los Angeles (CA); On-site; USD 29,000 - 32,000; Full time

Job summary

ABI Document Support Services, Inc. in Los Angeles, CA is seeking a Field Support Specialist who will serve as the data backbone of our field operations, ensuring orders and updates are accurately tracked and executed.

You will master proprietary databases like WinCopy, ABI Pro, Odyssey, and SolCom, and coordinate with field reps and internal teams to keep work moving smoothly while maintaining confidentiality.

Qualifications

• Experience in data entry, with a focus on accuracy and speed.
• Comfort navigating multiple database systems and Excel-based logs.
• Ability to maintain confidentiality for payroll and sensitive records.
• Prior data/field operations exposure is preferred but not required.

Responsibilities

• Log statuses into ABI systems for all field orders.
• Update and maintain daily Excel spreadsheets for orders.
• Process field cancels and settlements from routes.
• Track field numbers and input into tracking sheets.
• Route and status deliveries and new work orders daily.
• Distribute records and X-ray films to departments; escalate errors.
• Conduct specialized research to support clients and timelines.
• Coach and mentor Level III staff; assist team leads as needed.

Skills

Excel

Data entry

Database systems

Attention to detail

Discretion

Education

High School Diploma or GED

Tools

WinCopy

ABI Pro

Odyssey

SolCom

Job description

Job Details

Job Location: Los Angeles, CA (ABI) - Los Angeles, CA, Position Type: Full Time, Salary Range: $21.00 - $23.00Hourly, Travel Percentage: None

Are you an ultra-organized data enthusiast who thrives in a fast-paced environment? We are looking for a Field Support Specialist to serve as the critical backbone of our field operations team. In this role, you will act as the data bridge between our field representatives and our internal database systems—ensuring every order, update, and communication is perfectly tracked, routed, and executed.

If you love keeping details sorted, mastering multiple specialized software platforms, and helping a team cross the finish line every day, we want to hear from you!

Schedule & Environment

• Hours: Monday – Friday, 7:00 AM – 3:30 PM


• Consistency: Enjoy a steady, daytime schedule with your weekends completely free.

What You’ll Achieve (The Impact)

• Data Command Center: Master and navigate proprietary databases like WinCopy, ABI Pro, Odyssey, and SolCom to translate real-world field updates into accurate digital logs.


• Mission Control for Field Reps: Track, log, and status daily field representative routes, ensuring 100% order accountability across the company.


• Cross-Department Synergy: Serve as the ultimate point of contact, seamlessly collaborating via phone and email with field personnel and internal departments to keep work orders moving.


• Team Leadership (Level III): Step up to guide and train new team members, conduct critical client research, and assist team leads with high-priority tasks to keep the engine running smoothly.

Qualifications: Daily Responsibilities (What You’ll Do)

• Core Workflow & Data Entry
  
  
  
  • Log statuses efficiently into the ABI computer system for all viewable and non-viewable field orders.
  
  
  • Maintain individual Excel spreadsheets daily to guarantee every single order is accounted for.
  
  
  • Process cancels and case settlements coming back from field routes.
  
  
  • Track field numbers manually by task and input them accurately into daily tracking sheets.
  
  
  
  


• Logistics & Communication
  
  
  
  • Route and status incoming deliveries and new work orders on a daily basis.
  
  
  • Redistribute work orders, physical records, and X-ray films to the appropriate departments.
  
  
  • Flag and elevate errors or potential missing work orders immediately to the Team Lead or Supervisor.
  
  
  • Handle essential clerical duties including mailing, emailing, faxing, scanning, binding records, and uploading files from CDs.
  
  
  
  


• Advanced Level III Operations
  
  
  
  • Conduct specialized research to provide accurate, up-to-date information for clients.
  
  
  • Reschedule conflicting or missed appointments instantly to protect project timelines.
  
  
  • Engage and motivate the team, ensuring everyone stays on task and stepping in to assist where needed.
  
  
  
  

What You Bring to the Table

• Education: High School Graduate or GED equivalent required (College education is a plus!).


• Experience: Prior experience in data entry, medical, legal, or insurance claims office environments is highly valued but not strictly required.


• Tech Savvy: Comfort learning complex database systems and navigating Microsoft Excel.


• Speed & Accuracy: A proven track record of maintaining a high turnaround time while keeping data error-free.


• Discretion: Absolute commitment to maintaining confidentiality regarding field payroll and sensitive records.

Equal Opportunity Statement

ABI is an Equal Opportunity Employer and affords equal opportunity to all qualified applicants for all positions without regard to protected veteran status, qualified individuals with disabilities and all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age or any other status protected under local, state or federal laws.

Equal Opportunity Employer - Minorities/Females/Disabled/Veterans