Field Scheduling & Project Coordination Specialist

Herzig Engineering; Kansas City (MO); On-site; USD 42,000 - 63,000; Full time

Benefits offered by this job

Group health insurance with dental and

Vision coverage

401(k)

Paid time off

Career advancement opportunities

Job summary

Herzig Engineering is seeking an organized, steady communicator to manage client schedules, field assignments, and project handoffs. About half the role focuses on scheduling site work for field service engineers, with the rest supporting project setup, records, field preparation, and weekly reporting.

You will coordinate site schedules, confirm dates with clients, send field information, and prepare materials for field work while maintaining project folders and deadlines.

Qualifications

• Experience in scheduling, project coordination, field service support, customer service, or office operations.
• Clear, professional communication by email and phone.
• Strong attention to names, dates, attachments, and status details.
• Ability to shift between priorities while keeping commitments and follow-ups visible.
• Familiarity with email, spreadsheets, shared files, and project-management or recordkeeping systems.
• Judgment about when to resolve issues independently and when to bring in a technical expert.
• Curiosity about field service and electrical safety work.

Responsibilities

• Coordinate site schedules and return trips using client needs, field team availability, travel time, and expected onsite work.
• Confirm dates with primary client contacts and keep the right people included as contacts or responsibilities change.
• Send field assignments and next-week job information with clear scope, contacts, site details, and attachments.
• Prepare one-line diagrams, utility information, paper supplies, and other materials needed for field work.
• Manage the project inbox and route, save, or respond to communications throughout the day.
• Create and update project folders, requests for information, due dates, milestones, and closeout records.
• Support preliminary reviews, utility data collection, schedule notices, training links, cancellations, and return trip coordination.
• Prepare weekly status reports and follow up on overdue or incomplete items.
• Spot conflicts or missing information early and work with clients and internal teams to solve them.

Skills

Scheduling & coordination

Customer service

Strong communication

Organization

Attention to detail

Tools

Email

Spreadsheets

Project management tools

Job description

Herzig Engineering is seeking an organized, steady communicator to manage client schedules, field assignments, and project handoffs. About half the role focuses on scheduling site work for field service engineers, with the rest supporting project setup, records, field preparation, and weekly reporting.

You will coordinate site schedules, confirm dates with clients, send field information, and prepare materials for field work while maintaining project folders and deadlines.