Field Operations Clerk - Onsite & Emergency Support

PG&E; Cupertino (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

PG&E is seeking an Administrative / Clerical professional to support the Supervisor, Construction, and occasionally backfill maintenance crews. The role involves payroll processing, lodging coordination, travel logistics, and document control across field operations.

The position requires willingness to travel within PG&E service territory, work overtime during business needs, and operate under bargaining-unit guidelines with starting hourly wages around $39.99.

Qualifications

• Must possess a High School diploma or GED.
• Must be at least 18 years of age.
• Must possess a valid California Driver's License by day 1 of employment.
• Ability to drive safely in all weather and road conditions.
• Ability to work in all weather conditions.
• Ability to travel and transfer to a new headquarter upon request; throughout the PG&E service territory.
• Must be able to lift and carry a minimum of 25-50 pounds.
• Ability to work extended hours, nights, weekends and holidays, and various work schedules.
• Must be able to wear company provided PPE as necessary.
• Ability to obtain forklift certification
• Data Entry experience
• SAP experience
• Ariba experience
• Ability to multi-task
• Experience with Microsoft Outlook, Excel, and Word
• Payroll time entry
• Concur expense reporting
• Graduate from the PowerPathway Program
• Relevant Hiring Hall experience
• Relevant PG&E experience
• Military experience
• Preference for applicants within 35 miles of headquarters

Responsibilities

• Directly supports the Supervisor, Construction.
• Completes expense reports with supporting documentation; submits for approval and processing; handles lodging coordination.
• Reviews time cards for accuracy and inputs into the payroll system and submits for approval.
• Keeps daily contact with crew foreman for the time and calculates bus fare (mileage for transfers).
• Distributes checks. Completes change tags in the computer system.
• Orders materials and office supplies based on inventory and individual requests.
• Creates material Purchase Orders. Contacts vendor for pricing information.
• Delivers materials to job sites in the field.
• Reviews department operations and purchasing invoices for accuracy.
• Enters invoices into computer system for payment and submits requests and documentation to Accounts Payable department.
• Sorts and delivers interoffice mail.
• Performs order closure tasks.
• Generates and supplies construction crews with job packages.
• Completes and enters third-party or employee claims into computer system.
• Tracks and records claims.
• Records safety-related information and training information.
• Performs data entry for department including customer notification mileage information, paving work, application forms and service tags.
• Files paperwork, including employee bid sheets and employee files for the department.
• Provides administrative support to the department supervisor, including answering of phones, taking messages, scheduling meetings and preparing meeting agendas.
• Provides miscellaneous administrative support to employees which may include completing forms and applications, technical assistance, materials tracking, training, and coordinating Workers Compensation appointments as needed.
• S/T OEC Emergency member supporting the SM&C Superintendent when they are the Incident Commander for Substation.
• Provide support during emergency events and wear FR clothing and boots.
• During a fire emergency event, must be able to sleep in sleepers and stay at Base Camp.

Skills

Data Entry

Multitask

Forklift (desirable)

Payroll time entry

Concur expense reporting

Microsoft Outlook

Excel

Word

Education

High School Diploma or GED

Tools

SAP

Ariba

Concur

P.O. / Purchase Orders

Excel

Outlook

Word

Job description

PG&E is seeking an Administrative / Clerical professional to support the Supervisor, Construction, and occasionally backfill maintenance crews. The role involves payroll processing, lodging coordination, travel logistics, and document control across field operations.

The position requires willingness to travel within PG&E service territory, work overtime during business needs, and operate under bargaining-unit guidelines with starting hourly wages around $39.99.