Field Operations Admin & Payroll Coordinator

Schindler Elevator Corporation; Seattle (WA); On-site; USD 50,000 - 62,000; Full time

Benefits offered by this job

Fully vested 401k match

Competitive Medical, Dental and Vision

3 weeks vacation

Sick leave

Floating holidays

Tuition Reimbursement

Job summary

Schindler Elevator Corporation in Seattle, WA is seeking a Field Branch Admin to provide comprehensive administrative support to Field Managers. You will handle purchasing, invoicing, payroll preparation, and coordination of material and manpower for service projects.

The role requires strong organizational skills, 3+ years in office support, and proficiency with Word and Excel. We offer a competitive salary, robust 401k, and generous PTO.

Qualifications

• High school diploma or equivalent required.
• Two years college, preferably in Business Administration with some on the job experience preferred.
• Minimum of 3 years' experience in office support position; 5+ years preferred.
• Computer proficiency including Microsoft Word and Excel, database entry, payroll and accounts payable processing required.

Responsibilities

• Provides administrative assistance to Field Managers.
• Prepare and process purchase orders, invoices and related paperwork for the purchase of parts, equipment and tools from the outside sources.
• Assemble and track Service Purchase Order activities, assigning order numbers and follow-up to billing.
• Expedite shortages of parts and equipment by contacting the Factories Service Center or local suppliers as required.
• Coordinates material, manpower and shipments for service, modernization, repair or new construction projects in line with project schedules.
• Prepare field payroll for Superintendent's approval.
• Make necessary arrangements with municipal building departments for inspection as required by local ordinance.
• Prepare report such as: job tracking reports, SAP reports, etc., as requested or required.

Education

High school diploma or equivalent

Two years college in Business Administration

Tools

Microsoft Word

Excel

Database entry

Payroll processing

Accounts payable processing

Job description

Schindler Elevator Corporation in Seattle, WA is seeking a Field Branch Admin to provide comprehensive administrative support to Field Managers. You will handle purchasing, invoicing, payroll preparation, and coordination of material and manpower for service projects.

The role requires strong organizational skills, 3+ years in office support, and proficiency with Word and Excel. We offer a competitive salary, robust 401k, and generous PTO.