Seattle Field Branch Admin - Operations & Admin Support

Schindler Elevator Corporation (U.S.); Seattle (WA); On-site; USD 50,000 - 62,000; Full time

Benefits offered by this job

401k matching

Medical, Dental & Vision

Paid time off

Tuition reimbursement

Parental leave

Job summary

Schindler Elevator Corporation (U.S.) is seeking an experienced Field Branch Admin in Seattle, WA. You will provide administrative support to Field Managers, handling purchasing, payroll, scheduling, and various office procedures to keep projects on track.

The role requires a high school diploma, 3+ years in office support (5+ preferred), and proficiency with Word, Excel, and payroll processes. Competitive benefits accompany a base salary in the listed range.

Qualifications

• High school diploma or equivalent.
• Two years college, preferably in Business Administration.
• Minimum of 3 years’ experience in office support; 5+ years preferred.
• Computer proficiency including Word and Excel, database entry, payroll and accounts payable processing.

Responsibilities

• Prepare and process purchase orders, invoices and related paperwork for parts, equipment, and tools from outside sources.
• Assemble and track Service Purchase Order activities with order numbers and follow-up to billing.
• Expedite shortages of parts and equipment by contacting service center or suppliers.
• Coordinate material, manpower and shipments for service, modernization, repair or new construction projects.
• Analyze manpower and job loading requirements with respect to Best Demonstrated Practice.
• Prepare field payroll for Superintendent’s approval and assist with OSHA reports.
• Arrange inspections with municipal departments and apply for state permits as required.
• Prepare reports such as job tracking and SAP reports; maintain files and correspondence.
• Perform general admin tasks including filing, correspondence, mail, contact database, and reception duties.

Skills

Office administration

Payroll processing

Data entry

Communication

Education

High school diploma

Two years college in Business Administration

Tools

Microsoft Word

Microsoft Excel

Database entry

Payroll processing

Accounts payable

Job description

Schindler Elevator Corporation (U.S.) is seeking an experienced Field Branch Admin in Seattle, WA. You will provide administrative support to Field Managers, handling purchasing, payroll, scheduling, and various office procedures to keep projects on track.

The role requires a high school diploma, 3+ years in office support (5+ preferred), and proficiency with Word, Excel, and payroll processes. Competitive benefits accompany a base salary in the listed range.