Field Branch Admin

Schindler Group; Seattle (WA); On-site; USD 50,000 - 62,000; Full time

Benefits offered by this job

401k match

Medical, Dental and Vision

Vacation & holidays

Tuition Reimbursement

Parental Leave

Development opportunities

Job summary

Schindler Group in Seattle, WA is seeking a Field Branch Admin to provide comprehensive administrative support to Field Managers. You will handle purchasing, payroll, and various office procedures, while coordinating material, manpower, and shipments for projects.

Responsibilities include processing POs, invoices, and related paperwork; maintaining OSHA and safety compliance; and preparing reports for management.

Qualifications

• High school diploma or equivalent required.
• Two years college, preferably in Business Administration with some technical on the job experience preferred.
• Minimum of 3 years’ experience in office support position; 5+ years preferred.
• Computer proficiency including Microsoft Word and Excel, database entry, payroll and accounts payable processing required.

Responsibilities

• Prepare and process purchase orders, invoices and related paperwork for the purchase of parts, equipment and tools from the outside sources.
• Assemble and track Service Purchase Order activities, assigning order numbers, purchase order numbers and follow-up to billing.
• Expedite shortages of parts and equipment by contacting the Factories Service Center or local suppliers as required.
• Coordinates material, manpower and shipments for service, modernization, repair or new construction projects in line with project schedules.
• Analyze manpower and job loading requirements with respect to Best Demonstrated Practice
• Compile and transmit monthly EEO accumulations to Department of Labor and general contractors.
• Maintain Workers Compensation files and related OSHA reports.
• Assist with Region Safety Program, review violations and recommend solution.
• Prepare field payroll for Superintendent’s approval.
• Make necessary arrangements with municipal building departments for inspection as required by local ordinance.
• Applies for state permits for new installations.
• Ability to Prepare report such as: job tracking reports, SAP reports, etc., as requested or required by department or management and in accordance with Best Demonstrated Practice.
• Perform Administrative tasks such as: copying, filing, compose and type routine correspondence, prepare outgoing mail, including email and faxes, maintain contact/address database information, screen phone call and greet visitors.
• Responsible for maintaining various files, records, logo, and manuals for Field Operations and Preparation of required reports.

Skills

Microsoft Word

Excel

Payroll

Accounts payable

Database entry

Billing

Education

High school diploma or equivalent

Two years college in Business Administration

Tools

ERP system

Payroll software

Job description

We Elevate... Quality of urban life

Our elevators, escalators, and moving walks safely transport more than twobillion of us up and down buildings and across transportation hubs every day. As part of the Schindler team, you’ll discover meaningful work that enhancesquality of life for communities, and contribute to making places more accessible,inclusive, and sustainable for all. By joining us, you don’t justbecome part of our success story; you help shape the future and continue ourrich legacy that started back in 1874.

Location: Seattle,WA,United States
Job ID: 91383

Field Branch Admin

Your main responsibilities

PRIMARY FUNCTION / POSITION OVERVIEW:
Provides administrative assistance to Field Managers. Areas of focus include, but not limited to: include purchasing, accounting, personnel relations, office procedures, job scheduling, safety and manpower scheduling.
ESSENTIAL FUNCTIONS:

• Prepare and process purchase orders, invoices and related paperwork for the purchase of parts, equipment and tools from the outside sources. Assist in tool control, issue, repair and replacement.
• Assemble and track Service Purchase Order activities, assigning order numbers, purchase order numbers and follow-up to billing.
• Expedite shortages of parts and equipment by contacting the Factories Service Center or local suppliers as required. Expedite order changes.
• Coordinates material, manpower and shipments for service, modernization, repair or new construction projects in line with project schedules.
• Analyze manpower and job loading requirements with respect to Best Demonstrated Practice
• Compile and transmit monthly EEO accumulations to Department of Labor and general contractors. Maintain Workers Compensation files and related OSHA reports. Assist with Region Safety Program, review violations and recommend solution.
• Prepare field payroll for Superintendent’s approval.
• Make necessary arrangements with municipal building departments for inspection as required by local ordinance. Applies for state permits for new installations.
• Ability to Prepare report such as: job tracking reports, SAP reports, etc., as requested or required by department or management and in accordance with Best Demonstrated Practice.
• Perform Administrative tasks such as: copying, filing, compose and type routine correspondence, prepare outgoing mail, including email and faxes, maintain contact/address database information, screen phone call and greet visitors.
• Responsible for maintaining various files, records, logo, and manuals for Field Operations and Preparation of required reports.

What you bring

FUNCTIONAL/TECHNICAL EXPERTISE:

• High school diploma or equivalent required.
• Two years college, preferably in Business Administration with some technical on the job experience preferred.
• Minimum of 3 years’ experience in office support position; 5+ years preferred.
• Computer proficiency including Microsoft Word and Excel, database entry, payroll and accounts payable processing required.

What’s in it for you?

• Fully vested 401k match, up to 7% of total eligible compensation.
• Competitive Medical, Dental and Vision Plans - Effective from first day of hire.
• 3 weeks’ vacation which increases with tenure, 7 sick days, 3 floating holidays and8 Company Observed Holidays.
• Tuition Reimbursement - Eligible after 6 months of service.
• Parental Leave – 100% base pay for 6 consecutive weeks within first year of achild’s birth or adoption.
• A wide range of development opportunities to boost your professional and leadership growth.

Base Salary $49,800 - $62,300 ($23.94 - $29.95 hourly)

The above represents the typical salaryrange for this position. Revisions to the range may be considered based on your experience, education, location, demonstrated skills, and alignment with business priorities. Please note that the compensation listed reflects only base salaryand does not include commissions or longer-term incentives.

Become part of our team, help us enhance quality of life and drive innovationwhile raising the bar for safety and sustainability. We value your diverse skills andperspectives as together we shape the sustainable cities of today and tomorrow.

Don’t meet every single requirement? If you’re excited about this role but your experience doesn’t align perfectly with the qualifications listed in the job description, we encourage you to apply anyway! You may just be the right candidate for this or other roles!

Are you ready to embark on a new journey? Join #TeamSchindler! Our Core Values:

• Safety: Uplift the highest safety standards for all.
• Integrity and Trust: Foster honest, ethical relationships.
• Create Value for the Customer: Deliver innovative, reliable solutions.
• Quality: Ensure excellence in every product and service.
• Commitment to People Development: Nurture our people, they are the heart of our success.

At Schindler Group we value inclusion and diversity, and practice equity to create equal opportunities for all. We endeavor that all qualified applicants will receive consideration for employment without regard to age, race, ethnic background, color, religious affiliation, union affiliation, gender, gender identity, sexual orientation, marital status, national origin, nationality, genetics and health, disability or veteran status.