Field Operations Admin & Payroll Scheduler

Schindler Group; Seattle (WA); On-site; USD 50,000 - 62,000; Full time

Benefits offered by this job

401k match

Medical, Dental and Vision

Vacation & holidays

Tuition Reimbursement

Parental Leave

Development opportunities

Job summary

Schindler Group in Seattle, WA is seeking a Field Branch Admin to provide comprehensive administrative support to Field Managers. You will handle purchasing, payroll, and various office procedures, while coordinating material, manpower, and shipments for projects.

Responsibilities include processing POs, invoices, and related paperwork; maintaining OSHA and safety compliance; and preparing reports for management.

Qualifications

• High school diploma or equivalent required.
• Two years college, preferably in Business Administration with some technical on the job experience preferred.
• Minimum of 3 years’ experience in office support position; 5+ years preferred.
• Computer proficiency including Microsoft Word and Excel, database entry, payroll and accounts payable processing required.

Responsibilities

• Prepare and process purchase orders, invoices and related paperwork for the purchase of parts, equipment and tools from the outside sources.
• Assemble and track Service Purchase Order activities, assigning order numbers, purchase order numbers and follow-up to billing.
• Expedite shortages of parts and equipment by contacting the Factories Service Center or local suppliers as required.
• Coordinates material, manpower and shipments for service, modernization, repair or new construction projects in line with project schedules.
• Analyze manpower and job loading requirements with respect to Best Demonstrated Practice
• Compile and transmit monthly EEO accumulations to Department of Labor and general contractors.
• Maintain Workers Compensation files and related OSHA reports.
• Assist with Region Safety Program, review violations and recommend solution.
• Prepare field payroll for Superintendent’s approval.
• Make necessary arrangements with municipal building departments for inspection as required by local ordinance.
• Applies for state permits for new installations.
• Ability to Prepare report such as: job tracking reports, SAP reports, etc., as requested or required by department or management and in accordance with Best Demonstrated Practice.
• Perform Administrative tasks such as: copying, filing, compose and type routine correspondence, prepare outgoing mail, including email and faxes, maintain contact/address database information, screen phone call and greet visitors.
• Responsible for maintaining various files, records, logo, and manuals for Field Operations and Preparation of required reports.

Skills

Microsoft Word

Excel

Payroll

Accounts payable

Database entry

Billing

Education

High school diploma or equivalent

Two years college in Business Administration

Tools

ERP system

Payroll software

Job description

Schindler Group in Seattle, WA is seeking a Field Branch Admin to provide comprehensive administrative support to Field Managers. You will handle purchasing, payroll, and various office procedures, while coordinating material, manpower, and shipments for projects.

Responsibilities include processing POs, invoices, and related paperwork; maintaining OSHA and safety compliance; and preparing reports for management.