Field Office Manager

Matrix Service Company; Arizona; Sur place; USD 55 000 - 85 000; Plein temps

Avantages offerts par ce poste

Medical, dental, vision

401(k) with company match

ESPP

Wellness program

Tuition reimbursement

Paid time off

Bonus program

Résumé du poste

The Field Office Manager at Matrix Service Company supports the project team with field accounting and shared services, including payroll, billing, and office tasks. Applicants should handle deadlines, maintain confidentiality, and uphold core values.

The role requires accuracy, organization, and strong communication to meet client reporting requirements and coordinate with HR for onsite staff paperwork. On-site work with full-time benefits is provided.

Qualifications

• High school diploma plus payroll & billing experience or equivalent.
• Ability to maintain a high level of confidentiality.
• Experience with payroll data entry and client cost reporting requirements.
• Proficiency with Microsoft Office and TRACK systems.

Responsabilités

• Support project team in field accounting and shared service functions including payroll and billing.
• Perform daily data entry of payroll and billing into cost and accounting systems.
• Meet client cost reporting deadlines and respond to payment allocations promptly.
• Maintain payroll and billing records and assist in related audits.
• Coordinate employee paperwork and approvals with management and HR.
• Ensure timely payment of invoices and manage site paperwork.

Connaissances

Payroll & billing

Confidentiality

Data entry accuracy

Time management

Formation

High school diploma or equivalent

Outils

Microsoft Office

TRACK

10-key proficiency

Description du poste

Job Category: Field Project Professionals

Requisition Number: FIELD005614

• Full-Time
• On-site

Locations

Showing 1 location

Description

Job Summary

The Field Office Manager is responsible for supporting the project team in all aspects of field Accounting and Shared Service functions including payroll, billing, and various office support. The successful candidate must be able to work well under deadlines and maintain confidentiality at all times.

Essential Functions

• Actively support the Company’s commitment to safety and its “Core Values.”
• Represent the Company at all times with high moral standards while adhering to the Company’s “Code of Business Conduct and Ethics.”
• Perform daily data entry of accurate payroll and billing information into the company and client job cost and accounting software.
• Understand and meet all client cost reporting requirements and deadlines.
• Respond timely to all payment allocations and payment status updates.
• Maintain complete payroll and billing records and assist in related financial audits.
• Prepare control documents for use in reconciling data entry to original source documents for payroll, payable and receivable transactions and per client systems and requirements.
• Monitor various credential expiration dates for onsite employees and communicate the need to renew prior to expiration.
• Coordinate employee paperwork and approvals with management and HR.
• Distribute payroll checks and respond to any related questions or issues timely.
• Maintain jobsite PO log and associated paperwork to ensure timely payment of invoices.
• Perform all other job-related duties as requested by supervision.
• Perform other duties as required or assigned.

Qualifications

• High school diploma plus two years of payroll & billing experience or equivalent.
• Understanding of basic accounting principles.
• Ability to maintain a high level of confidentiality.
• Ability to type 50‑60 WPM and 10 key proficient.
• Must have experience with Microsoft Office and TRACK.
• Valid driver's license required and ability to work at project site.
• Matrix Service Safety training, Process Safety Management training and Client / Site specific training.
• Must be able to obtain and maintain an active status within required drug testing program.
• Must pass background check.
• TWIC card required.

Full‑time employees are offered a comprehensive benefits package, including medical, dental and vision plans covering eligible employees and dependents, disability benefits, life and AD&D insurance, an employee assistance program (EAP), a 401(k) plan with company match, an employee stock purchase plan (ESPP), a robust wellness program and adoption assistance. Some employees may also be eligible for paid time off, tuition reimbursement and a performance or safety bonus program.

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At Matrix, we are dedicated to building a diverse, inclusive, and authentic workplace. We encourage all whose experience aligns with the listed qualifications to apply and explore joining our organization.

EEO/M/F/Disability/Vets Action Employer

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, genetic information, marital status, disability, veteran status, or other legally protected characteristic or category.

Applicants must be currently authorized to work in the United States on a full-time basis.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.