Field Office Coordinator

02001 Rudolph & Sletten Inc; Los Angeles (CA); On-site; USD 50,000 - 90,000; Full time

Job summary

An established industry player is seeking a Field Office Coordinator to join their dynamic team in Los Angeles. This role offers the chance to work on high-profile construction projects that make a significant impact on the community. The ideal candidate will provide essential accounting and administrative support, ensuring smooth operations at the project site. With a focus on teamwork and effective communication, you will help manage budgets, subcontractor compliance, and client billings. If you are detail-oriented and thrive in a fast-paced environment, this opportunity is perfect for you to contribute to extraordinary projects that shape the future.

Qualifications

• Experience in the construction industry is preferred.
• Proficiency in MS Office Suite, especially Excel, is essential.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Provide accounting and administrative support to the project team.
• Ensure smooth daily operations and compliance with documentation.
• Prepare and process client billings and financial reports.

Skills

Team Collaboration

Financial Reporting

Communication Skills

Time Management

Flexibility

Education

High School Diploma

Bachelor's Degree in Business or Finance

Tools

MS Office Suite

Procore

JD Edwards E1

Bluebeam

Job description

Rudolph & Sletten, a Tutor Perini Company, is seeking to hire a Field Office Coordinator in our Los Angeles, CA office location.

About Rudolph & Sletten:

In the last six decades, Rudolph and Sletten has built thousands of projects across our five California offices, from research centers designed to cure diseases, to institutions that educate future generations, to civic facilities and high-tech campuses that move our state forward.

Just like the buildings we construct; our reputation is built to stand the test of time. Our success is owed to our diverse, talented personnel combined with our technological expertise, honest estimates, innovative schedules, and ethical business practices.

We're excited to see where the future takes us. Between new building and construction technology, better earth-friendly materials and techniques, all our phenomenal employees and the amazing people we get to work with, we’re looking forward to building more award-winning projects for decades to come.

Across California our notable projects include Kaiser Medical Centers, San Diego Central Courthouse, San Diego Symphony, Scripps Encinitas Acute Care Center, DGS Veterans Home of California, Red Hawk Casino and Childrens’ Hospital LA. At Rudolph & Sletten you will have the opportunity to work on a variety of large, high-profile, projects that impact your community.

Extraordinary Projects need Exceptional Talent… Let’s Build

DESCRIPTION:

Rudolph and Sletten has an immediate need for Field Office Coordinators who provide accounting and administrative support to the project. Ensuring smooth day to day activities on the project site including site office management, budget and cost control, Subcontract administration, insurance and other construction compliances and documentation; AP Invoice coding and tracking, equipment tracking, union payroll processing and preparing client billings.

Essential Duties and Responsibilities:

1. Work collaboratively with a team to ensure smooth day to day activities and delivery of administrative and accounting functions at the project site.
2. Proactively use and follow financial calendars to plan and help drive ongoing financial and administrative work activities to meet all deadlines and with great accuracy.
3. Ensure documentation is properly recorded and maintained by the team per the company standards.
4. Work with the Project Management team to process project authorizations, change orders and cost adjustments.
5. Enter and maintain project budgets and change orders in the company financial and project management systems.
6. Issue and track subcontracts and subcontract changes.
7. Subcontract Insurance and OCIP Compliance.
8. Track subcontract compliance documentation in order to prepare payment releases.
9. Collect & review subcontract billing documents per the project requirements. Accurately record costs or accrue for invoices into the financial system per the monthly deadlines.
10. Prepare Billing Backup and aid in the setup of complete campus billing submissions each month.
11. Analyze and track Subcontractor and sub-tier lien waivers.
12. Provide financial reporting to the project team as needed.
13. Collect union payroll weekly & upload to the financial system for processing by the required deadlines.
14. Aid with New Hire Setups and any missed or time corrections needed.
15. Work with the Superintendent to reclass and move equipment into the correct scopes/cost codes.
16. Cost code & obtain approvals on invoices and submit to Accounts Payable Dept. Prepare & process journal entries for cost adjustments.
17. Assist in the preparation of monthly client billings.
18. Prepare and submit accruals as needed for Company financial close.
19. Aid with document control throughout the project.
20. Assemble and file necessary documentation for archiving along with project team at the end of the project.

REQUIREMENTS:

1. Construction industry work experience preferred.
2. Subcontract Management and financial report maintenance experience highly desired.
3. Ability to effectively communicate and work as part of a team.
4. Manage multiple tasks, produce quality work on time sensitive deadlines, while remaining flexible and able to pivot between tasks as needed.
5. Strong computer skills with the ability to use MS Office Suite with proficiency. Stellar excel skills needed.
6. Procore, JD Edwards E1 & Bluebeam experience a plus.
7. Adept in learning new software quickly and able to navigate and use to review, track, and upload various documents.

Rudolph & Sletten builds extraordinary projects with exceptional talent. Join us and together we will build the future.