Field Office Administrator I, II, III, Sr

Williams-Sonoma; Lexington (NC); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

401(k) with company match

Paid time off

Parental leave

Tuition reimbursement

Health, dental, and vision coverage

Wellness programs

Job summary

Williams seeks an experienced office administrator to support daily operations, budgeting, and customer requests. You will handle mail, scheduling, events, and purchasing while collaborating with leadership and facilities to ensure smooth operations.

Strong MS Office skills, budgeting experience, and clear written and verbal communication are essential for success in a fast-paced team environment.

Qualifications

• Requires high school diploma or GED and at least five years of general office/administrative support experience.
• Proven ability to handle mail, scheduling, events, budgeting tasks, and vendor coordination.
• Strong written and verbal communication and attention to detail.

Responsibilities

• Performs office administration tasks including mail coordination, scheduling meetings, event coordination and catering, and materials ordering.
• Participates in budgeting/forecasting activities including invoice processing, accruals, and coding corrections with leadership and finance.
• Responds to standard requests from internal/external customers promptly.
• Compiles reports and drawings from data from multiple sources.
• Coordinates building maintenance and fleet coordination, including vehicle orders and repairs.
• Supports cost control and analyzes cost reports to correct discrepancies.

Skills

MS Office proficiency

Budgeting/Forecasting

Communication

Organizational skills

Team collaboration

Education

High school diploma or GED

Tools

Microsoft Office

Job description

At Williams, we’re powering a cleaner, more connected future, and that starts with you. Here, your work fuels communities, drives innovation, and helps deliver reliable energy the world depends on. Join a Fortune 500 team that invests in your growth, values your contributions, and challenges you to make a lasting impact every day.

Responsibilities/Expectations:

• Performs tasks related to office administration, including mail coordination, scheduling meetings, event coordination and catering, and ordering materials
• Participates in budgeting/forecasting activities including invoice processing, accruing for purchases, reviewing budgets and making coding corrects as needed, and reviewing budget and costs regularly with leadership and financial partner
• Responds to standard requests from our internal/external customers in a timely and efficient manner
• Compiles reports, analysis and drawings from data given from a variety of sources
• Coordinates building maintenance, including landscaping, snow removal, and collaborating closely with building ownership
• Handles fleet coordination, including vehicle orders, dealership communication and repairs
• Applies economic evaluation concepts and presents recommendations; practices cost control in daily operations and monitors cost responsibility reports and works to correct discrepancies
• Other duties as assigned

Education/Years of Experience:

We welcome candidates with a variety of backgrounds and experiences - if you don’t meet every qualification, this role may be filled at a level that aligns with your skills and growth potential

Required: High school diploma or GED; a minimum five (5) years’ experience in general office clerical/administrative support

Other Requirements:

• Demonstrates excellent organizational/interpersonal skills and safety as the utmost priority
• Strong verbal and written communication skills
• Needs proficient knowledge of Microsoft Office Application and PC skills
• Serves as a quick learner with the ability to work in a fast-paced team environment
• Ability to be a strong teammate who can build collaborative and positive partnerships with others

We invest in our people in ways that actually show up in your day-to-day, not just on paper. Our Total Rewards are built to support how you work, live, and plan for what's next.

Here’s a look at what that means:

• Strong pay plus an annual incentive program
• Medical, dental, and vision coverage with options that fit your life, not the other way around
• 401(k) with company match and an annual company contribution
• Paid time off, including company and floating holidays
• Paid parental leave (up to six weeks per parent), plus fertility and adoption support
• Advanced AI tools and resources to help level up and work smarter
• Clear paths to grow your career, with a strong culture of promoting from within
• Tuition reimbursement and support for continuing education
• HSA and FSA options
• Company-paid life insurance and disability coverage
• Employee stock purchase plan
• Domestic partner benefits
• Employee resource groups, wellness support, paid volunteer time, and company matching for causes you care about

For more information, please visit Total Rewards | Williams Companies .

Eligibility and benefits are governed by the terms of the applicable plan or program document which can be amended or terminated at any time.

Williams is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, marital status, disability, veteran status, genetic information or any other basis protected under applicable discrimination law.