Field Office Administrator - Heavy Civil Projects

PJ Dick-Trumbull-Lindy Paving; Pittsburgh (Allegheny County); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Competitive pay with annual bonus and

Profit sharing

Medical, dental, and vision insurance

401(k) with company match

Paid vacation and holidays

Long-term career potential

Job summary

Trumbull Corporation in the Greater Pittsburgh Area is seeking a Field Office Administrator to support multiple project offices and help ensure smooth field operations. You will manage document flow, support the project team, and coordinate with clients and vendors to keep projects on track.

The role requires organizational, communication, and multitasking prowess, with a Bachelor’s in business or related field and at least 2 years of administrative experience.

Qualifications

• Bachelor's degree in business or a related field (or equivalent experience)
• Minimum 2 years of administrative experience, preferably in construction or a project-based setting
• Excellent organizational, communication, and multitasking skills
• Strong proficiency with Microsoft Office (Word, Excel, Outlook)
• Detail-oriented, proactive, and able to manage shifting priorities
• Willing to work a significant number of nights and weekends

Responsibilities

• Providing administrative and clerical support to the project team
• Managing project documentation including subcontracts, purchase orders, change orders, and insurance
• Handling calls, visitors, and general communications professionally
• Coordinating between departments, clients, vendors, and field personnel
• Processing invoices, expense reports, and personnel forms
• Collecting and reviewing certified payrolls from subcontractors
• Preparing reports, correspondence, and project materials
• Performing other administrative duties as assigned

Skills

Organizational skills

Communication skills

Multitasking

Education

Bachelor's degree in business or related field

Tools

Microsoft Office

Job description

Trumbull Corporation in the Greater Pittsburgh Area is seeking a Field Office Administrator to support multiple project offices and help ensure smooth field operations. You will manage document flow, support the project team, and coordinate with clients and vendors to keep projects on track.

The role requires organizational, communication, and multitasking prowess, with a Bachelor’s in business or related field and at least 2 years of administrative experience.