Field Office Administrator — Heavy Civil Construction (Pittsburgh)

https:/www.scheurer.org/careers/; Pittsburgh (Allegheny County); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive pay

Annual performance bonus

Profit sharing

Medical, dental, and vision insurance

Paid vacation and holidays

401(k) plan with company match

Job summary

Trumbull Corporation in the Greater Pittsburgh Area is seeking a Field Office Administrator to support busy project teams in the Pittsburgh suburbs. This role offers hands-on collaboration with field personnel and office staff to keep projects running smoothly and on schedule.

You'll manage project docs, invoices, payroll reviews, and communications, while upholding safety and quality standards. A bachelor's degree and 2+ years of admin experience in construction or similar settings are

Qualifications

• Bachelor's degree in business or related field (or equivalent)
• Minimum 2 years of administrative experience, preferably in construction or a project-based setting
• Excellent organizational, communication, and multitasking skills
• Strong proficiency with Microsoft Office (Word, Excel, Outlook)
• Detail-oriented, proactive, and able to manage shifting priorities
• Willing to work significant number of nights and weekends

Responsibilities

• Providing administrative and clerical support to the project team
• Managing project documentation including subcontracts, purchase orders, change orders, and insurance
• Handling calls, visitors, and general communications professionally
• Coordinating between departments, clients, vendors, and field personnel
• Processing invoices, expense reports, and personnel forms
• Collecting and reviewing certified payrolls from subcontractors
• Preparing reports, correspondence, and project materials
• Performing other administrative duties as assigned

Skills

Organizational skills

Communication skills

Multitasking

Education

Bachelor's degree in business or related field

Tools

Microsoft Office

Job description

Trumbull Corporation in the Greater Pittsburgh Area is seeking a Field Office Administrator to support busy project teams in the Pittsburgh suburbs. This role offers hands-on collaboration with field personnel and office staff to keep projects running smoothly and on schedule.

You'll manage project docs, invoices, payroll reviews, and communications, while upholding safety and quality standards. A bachelor's degree and 2+ years of admin experience in construction or similar settings are