Field Inspection and Maintenance Coordinator

One Nest Real Estate & Property Management; Lincoln (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

On-call stipend: $200/month

Performance-based bonuses

Job summary

One Nest Property Management in Lincoln, CA is seeking a Field Inspection and Maintenance Coordinator to oversee on-site inspections, vendor coordination, and maintenance workflow. You’ll keep homes turn-ready, communicate findings to owners, and ensure timely updates on costs and timelines.

This role emphasizes coordination, reporting, and professional owner-facing communication; hands-on repairs are not required, and a valid driver’s license is needed to travel between properties.

Qualifications

• Experience in property inspections, maintenance coordination, or a related field.
• Comfortable inspecting at properties in Lincoln, CA and surrounding areas.
• Strong organizational and vendor management skills.
• Excellent written and verbal communication with property owners.
• Valid driver's license and dependable vehicle.

Responsibilities

• Conduct move-in, move-out, and maintenance inspections in person.
• Schedule annual inspections with the Property Manager.
• Upload inspection reports and photos to shared drive.
• Create maintenance work orders based on inspection findings.
• Monitor and triage incoming work orders by urgency.
• Ensure vendors respond, schedule, and close out work orders on time.
• Provide owner-facing updates on repair costs, timelines, and vendor progress.
• Participate in on-call rotation and handle emergency maintenance with support.

Skills

Property inspections

Maintenance coordination

Organization

Communication skills

Self-motivation

Adaptability

Driver's license

Tools

AppFolio

Property Meld

LeadSimple

Google Suite

Quo/OpenPhone

Job description

One Nest Property Management is a single-family residential property management company managing homes in Lincoln, CA and surrounding areas. We manage a growing portfolio of homes on behalf of local owners, and we're building a team-first, process-driven operation as we scale.

About the Role

The Field Inspection and Maintenance Coordinator owns the physical, on-the-ground side of property care — conducting inspections, coordinating vendors, and keeping maintenance work orders moving from request to close-out. This role works closely with the Property Manager and Leasing Coordinator to keep homes turn-ready, tenants supported, and owners confident their properties are being looked after. This role also requires clear, professional, owner-facing communication — you'll regularly explain inspection findings, repair needs, and vendor updates directly to property owners, not just to internal team members.

Note: this is a coordination and inspection role, not a hands-on repair position. Field time is spent walking properties, documenting condition, and managing vendors — not performing repairs yourself.

Our Core Values

Everyone on the One Nest team is hired, coached, and evaluated against four Core Values:

• Communication
• Culture
• Results Driven
• Adaptable

Key Responsibilities

Field Operations & Inspections

• Conduct move-in, move-out, and maintenance inspections in person
• Conduct annual inspections tied to each property's lease renewal cycle, scheduled in coordination with the Property Manager
• Upload inspection reports and photo/video documentation to shared drive
• Create maintenance work orders as needed based on inspection findings

Routine Maintenance Oversight

• Monitor incoming work orders and triage accurately by urgency and type
• Ensure vendors respond, schedule, and close out work orders on time
• Give urgent and emergency work orders extra attention, looping in the Property Manager on special cases
• Collect Certificates of Insurance (COI) from all vendors before dispatching work
• Track COI expiration dates to catch lapses before they become a liability issue

Owner Communication

• Communicate inspection findings and maintenance recommendations directly to property owners, clearly and professionally
• Provide timely updates on repair costs, timelines, and vendor progress on owner-facing issues
• Respond promptly to owner questions or concerns related to property condition and maintenance

On-Call Rotation

• Join the emergency maintenance on-call rotation, shared with the Property Manager and Leasing Coordinator
• $200 stipend paid for each month serving as the on-call point of contact

Bonus Structure

In addition to base pay, this role includes performance-based monthly bonuses:

• Maintenance Standard Bonus — awarded monthly for meeting maintenance turnaround-time standards
• Annual Inspections Timeline Compliance Bonus — awarded monthly for completing annual inspections on schedule, tied to each property's lease renewal cycle
• A turnover-based incentive is also part of this role's structure — final terms to be confirmed

Specific bonus amounts and full details are reviewed during the hiring conversation.

What You'll Use

AppFolio (property management), Property Meld (maintenance vendor coordination), LeadSimple (workflow management), Google Suite, and Quo (formerly OpenPhone) VOIP system.

What We're Looking For

• Experience in property inspections, maintenance coordination, or a related field (hands-on trade experience is a plus for spotting issues, but not required — this role coordinates repairs rather than performing them)
• Comfortable conducting in-person inspections at properties in Lincoln, CA and surrounding areas
• Strong organizational skills — able to track multiple work orders and vendor timelines at once
• Strong written and verbal communication skills — comfortable communicating directly and professionally with property owners, not just tenants and vendors; this role requires high-level owner-facing communication
• Comfortable communicating with tenants and vendors day-to-day
• Skilled at both proactive and reactive communication — flagging issues before they're asked about, not just responding when prompted
• Strong troubleshooting ability — able to assess a situation on-site and figure out next steps without step-by-step direction
• Self-motivated and comfortable working independently; this role requires ongoing self-motivation with minimal day-to-day supervision
• Adaptable — able to shift priorities or approach when the day requires it, without needing to be told
• Comfortable having direct, sometimes difficult conversations (vendor accountability, tenant concerns) while leading with empathy
• Valid driver's license and a dependable vehicle required
• Comfortable using property management software (AppFolio and/or Property Meld experience a plus, not required)
• Willing to participate in a shared emergency on-call rotation