Field Construction Project Admin: Travel & Coordination

Gregory Construction; El Paso (TX); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401(k) with company match

Paid time off

Company holidays

Career growth

Job summary

Gregory Construction is seeking a Project Administrator to support field leadership on active heavy civil construction projects. You will work closely with Project Managers and Superintendents, ensuring project documentation is accurate and up-to-date while serving as a key link between field and corporate teams.

The ideal candidate has at least two years of administrative experience, strong organization, and proficiency in Microsoft Office.

Qualifications

• High school diploma or equivalent required.
• Minimum of two years of administrative experience; construction experience is preferred.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams.
• Associate's or Bachelor's degree is a plus.
• Willingness to travel and support active project sites as business needs require.

Responsibilities

• Provide day-to-day administrative support to Project Managers and Superintendents.
• Maintain organized project files, schedules, logs, and documentation.
• Process employee timecards, payroll information, and workforce records.
• Coordinate communication between field personnel, office staff, subcontractors, and clients.
• Prepare reports, correspondence, meeting notes, and other project documentation.
• Track safety documentation, training records, and compliance requirements.
• Assist with employee onboarding and project workforce documentation.
• Support project meetings by preparing agendas, tracking action items, and documenting follow-up.
• Help maintain organized, professional project offices and meeting spaces.
• Provide timely updates and administrative support as project needs evolve.

Skills

MS Office

Word

Excel

Outlook

Teams

Education

High school diploma

Associate/Bachelor degree preferred

Job description

Gregory Construction is seeking a Project Administrator to support field leadership on active heavy civil construction projects. You will work closely with Project Managers and Superintendents, ensuring project documentation is accurate and up-to-date while serving as a key link between field and corporate teams.

The ideal candidate has at least two years of administrative experience, strong organization, and proficiency in Microsoft Office.