Field Administrator/ Field Administrator Sr/ Field Administrator Coordinator

Boardwalk Pipelines; Refugio (TX); On-site; USD 42,000 - 65,000; Full time

Job summary

Boardwalk Pipelines, LP seeks a Field Administrator at Edna or Refugio, TX to handle various administrative tasks, DOT recordkeeping, and data entry into Oracle. The role supports area management and interacts with multiple departments and external stakeholders.

Strong MS Office skills, attention to detail, and the ability to learn ERP systems are essential. A High School Diploma is required, and an Associate Degree is preferred for career growth in this field.

Qualifications

• High School Diploma required; Associate Degree preferred.
• Advanced computer skills and proficiency with Microsoft Office.
• Excellent written and verbal communication and interpersonal skills.
• Ability to manage multiple tasks and support area operations.

Responsibilities

• Perform administrative duties including email, phones, copying, scanning, mailing, and office upkeep.
• Maintain sign-in sheets, scorecards, DOT driver records, EH&S records, and project files.
• Input accounts into ORACLE and assist payroll; track vehicle inspections and insurance.
• Coordinate, audit, organize alignment sheets, emergency notifications, and manual updates.
• Support budget tracking, requisitioning, and compliance activities.

Skills

Microsoft Office

Excel

Interpersonal skills

Written and verbal communication

Time management

Education

High School Diploma

Associate Degree (preferred)

Tools

ORACLE accounting systems

Maximo

OMS

Veriforce

Job description

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Boardwalk is a limited partnership operating in the midstream portion of the natural gas and natural gas liquids industry, providing transportation and storage services for our customers. Our 14,000 miles of pipeline and storage assets provide diverse market connectivity to producers and end-users who need reliable sources of natural gas for power generation, home heating or petrochemical feedstocks. We have the experience, knowledge, and flexibility to design service offerings and create system enhancements tailored to our customers’ needs throughout the 13 states in which we operate. As an organization focused on sustainability, we are committed to protecting the environment while delivering this energy source. This commitment is made to our customers, employees, and the communities in which we operate. We incorporate environmental stewardship, safety, and compliance into our day-to-day operations and seek to strengthen and support the communities we serve. Additional information about the company can be found online at www.bwpipelines.com.

We are currently looking for a Field Administrator/ Field Administrator Sr/ Field Administrator Coordinator for our Edna or Refugio, TX location.

Position Description

Perform administrative duties including, but not limited to, sending & receiving email, answering phones, copying, scanning, shipping and mailing, maintaining meeting rooms, maintaining offices supplies and equipment and maintaining sign-in sheets, maintaining business unit scorecard tracking, DOT driver recordkeeping, EH&S recordkeeping, invoice processing, maintaining project files, payroll and input of accounts into ORACLE, tracking of vehicle inspections and insurance, updating O&M book and printing forecast reports from OMS software systems.

Additional responsibilities include coordination, audit tracking, organizing, and tracking of Alignment Sheets, DOT record keeping, emergency information notifications, Event Response Manual updates, hazardous materials shipping, local incident tracking, and intermediate use of Maximo software system (attaching records, printing reports, light analysis, verifying records are accurate, etc.).

Must comply with all required safety and environmental training and have a good understanding of applicable company policies and procedures.

This position interacts with every department in the corporate offices and other field locations, producers, customers, landowners, governmental agencies, and contractors/vendors.

Administrative Duties Including But Not Limited To

• Assisting with creating and monitoring the area operating budget
• Assisting the Area Manager and area personnel in support of the area operations
• Requisitioning and tracking shipping and receiving materials and supplies
• Compliance tracking and auditing (OMS, Maximo, Veriforce, other monthly type inspections including mileage, fire extinguishers, etc.)
• Develop project folders and status tracking
• Assist with Scope of Work Agreements and Veriforce OQ documentation for activities
• Organize/Maintain filing system and track and audit compliance activities

Required Skills, Knowledge, And Experience

• Advanced computer skills and experience with Microsoft Office products including Excel, Word, PowerPoint, Outlook and other operating systems
• Advanced typing skills
• Excellent interpersonal skills
• Must possess good written and verbal communication skills, economic and critical thinking skills
• Ability to learn computer-based systems for project preparation, requisitions, project and compliance tracking, etc.
• Must be self-motivated and have a strong commitment to personal and team safety
• Ability to prioritize and manage multiple responsibilities simultaneously

Preferred Skills, Knowledge, And Experience

• Advance experience with ORACLE accounting systems
• Understanding of DOT 192 regulations

Required Education

• High School Diploma

Preferred Education

• Associate Degree

Additional Information

Boardwalk Pipelines, LP, maintains a drug-free workplace and will require pre-employment drug & substance abuse testing before hiring.

Boardwalk Pipelines, LP, is an equal opportunity employer. All applicants will be considered for employment regardless of race, color, religion, age, sex, gender identity, national origin, veteran, or disability status.