Field Administrator/Field Administrator Sr./Field Administrative Coordinator

Boardwalk Pipelines; Central City (KY); On-site; USD 40,000 - 60,000; Full time

Job summary

Boardwalk Pipelines, Bremen, KY, seeks a Field Administrator to manage admin duties, coordinating with field locations, vendors, and producers. The role supports area operations, budgeting, and project document control in a fast-paced midstream environment.

Responsibilities include DOT recordkeeping, safety training, and using ERP/OMS systems. The candidate will interact with multiple departments and external stakeholders while maintaining compliant records and efficient office operations.

Qualifications

• Proficient with Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Excellent written and verbal communication.
• Ability to learn computer-based systems for project prep, requisitions, tracking.

Responsibilities

• Support area operating budget development and monitoring.
• Provide admin support to Area Manager and staff.
• Handle requisitions, shipping/receiving, and project document control.
• Audit tracking, DOT recordkeeping, and safety/compliance tasks.
• Coordinate with multiple departments and external stakeholders.

Skills

Advanced computer skills

Advanced typing

Interpersonal skills

Written and verbal communication

Multi-tasking

Education

High School Diploma/GED

Associate degree

Tools

Oracle

OMS

Maximo

Veriforce

Job description

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Boardwalk is a limited partnership operating in the midstream portion of the natural gas and natural gas liquids industry, providing transportation and storage services for our customers. Our 14,000 miles of pipeline and storage assets provide diverse market connectivity to producers and end-users who need reliable sources of natural gas for power generation, home heating or petrochemical feedstocks. We have the experience, knowledge, and flexibility to design service offerings and create system enhancements tailored to our customers’ needs throughout the 13 states in which we operate. As an organization focused on sustainability, we are committed to protecting the environment while delivering this energy source. This commitment is made to our customers, employees, and the communities in which we operate. We incorporate environmental stewardship, safety, and compliance into our day-to-day operations and seek to strengthen and support the communities we serve. Additional information about the company can be found online at www.bwpipelines.com.

We are currently looking for a Field Administrator/Field Administrator Sr./Field Administrative Coordinator for our Midland, KY office.

Position Description

Perform administrative duties including, but not limited to, sending & receiving email, answering phones, copying, scanning, shipping and mailing, maintaining meeting rooms, maintaining offices supplies and equipment and maintaining sign-in sheets, maintaining business unit scorecard tracking, DOT driver recordkeeping, EH&S recordkeeping, invoice processing, maintaining project files, payroll and input of accounts into ORACLE, tracking of vehicle inspections and insurance, updating O&M book and printing forecast reports from OMS software systems.

Additional responsibilities include coordination, audit tracking, organizing, and tracking of Alignment Sheets, DOT record keeping, emergency information notifications, Event Response Manual updates, hazardous materials shipping, local incident tracking, and intermediate use of Maximo software system (attaching records, printing reports, light analysis, verifying records are accurate, etc.).

Must comply with all required safety and environmental training and have a good understanding of applicable company policies and procedures.

This position serves as a key administrative and coordination role that interfaces with nearly every department within the corporate office, as well as field locations, producers, customers, landowners, governmental agencies, and external contractors and vendors. The role supports day-to-day operations by providing consistent administrative, logistical, and compliance support to the assigned area.

Key responsibilities include assisting with the development and monitoring of the area operating budget and providing direct administrative support to the Area Manager and area personnel. The position is responsible for requisitioning materials and supplies and tracking shipping and receiving activities to support ongoing operations and projects.

The role also plays a critical part in compliance tracking and auditing, including maintaining and auditing records within systems such as OMS, Maximo, and Veriforce, along with conducting and tracking required monthly inspections (e.g., mileage, fire extinguishers, and other regulatory or operational checks). Additional responsibilities include developing and maintaining project folders, tracking project status, and assisting with Scope of Work agreements and Veriforce Operator Qualification (OQ) documentation for operational activities.

The position maintains organized filing systems and ensures accurate tracking and auditing of compliance activities, helping ensure operational readiness, regulatory adherence, and effective coordination across departments and external stakeholders.

The successful candidate will be assigned to our Bremen, KY office with normal work hours of 7:00 am- 3:30 pm weekdays; however, position is subject to schedule adjustments as necessary.

Required Skills, Knowledge, And Experience

• Advanced computer skills and experience with Microsoft Office products including Excel, Word, PowerPoint, Outlook and other operating systems
• Advanced typing skills
• Excellent interpersonal skills
• Must possess good written and verbal communication skills, economic and critical thinking skills
• Ability to learn computer-based systems for project preparation, requisitions, project and compliance tracking, etc.
• Must be self-motivated and have a strong commitment to personal and team safety
• Ability to prioritize and manage multiple responsibilities simultaneously

Preferred Skills, Knowledge, And Experience

• Advance experience with ORACLE accounting systems
• Understanding of DOT 192 regulations

Required Education

• High School Diploma/GED Equivalent

Preferred Education

• Associate degree

Additional Information

Boardwalk Pipelines, LP, maintains a drug-free workplace and will require pre-employment drug & substance abuse testing before hiring.

Boardwalk Pipelines, LP, is an equal opportunity employer. All applicants will be considered for employment regardless of race, color, religion, age, sex, gender identity, national origin, veteran, or disability status.