Field Administrator/Field Administrator Sr./Field Administrative Coordinator

Boardwalk Pipelines; Gulfport (MS); On-site; USD 42,000 - 52,000; Full time

Job summary

Boardwalk Pipelines, LP in Gulfport, MS, is seeking a Field Administrator/Sr. Field Administrative Coordinator to perform essential administrative duties across multiple departments, manage records, payroll input into ORACLE, and support safety and compliance initiatives.

The role requires advanced computer skills with Microsoft Office, strong communication, and the ability to handle budgeting tasks, DOT record-keeping, and document control using Maximo, Veriforce, OMS, and related systems.

Qualifications

• Advanced computer skills with Microsoft Office applications.
• Advanced typing skills.
• Excellent interpersonal skills.
• Good written and verbal communication.
• Ability to learn computer-based systems for project preparation, requisitions, project and compliance tracking.
• Self-motivated and committed to personal and team safety.
• Ability to prioritize and manage multiple responsibilities simultaneously.

Responsibilities

• Assist with creating and monitoring the area operating budget.
• Assist the Area Manager and area personnel in support of the area operations.
• Requisition and track shipping and receiving materials and supplies.
• Compliance tracking and auditing (OMS, Maximo, Veriforce, other monthly type inspections including mileage, fire extinguishers, etc.).
• Develop project folders and status tracking.
• Assist with Scope of Work Agreements and Veriforce OQ documentation for activities.
• Organize and maintain filing system and track and audit compliance activities.

Skills

Microsoft Office

Advanced typing

Interpersonal skills

Written communication

Verbal communication

Multitasking

Safety awareness

Education

High School Diploma

Associate Degree

Tools

Maximo

Oracle

Job description

Boardwalk is a limited partnership operating in the midstream portion of the natural gas and natural gas liquids industry, providing transportation and storage services for our customers. Our 14,000 miles of pipeline and storage assets provide diverse market connectivity to producers and end‑users who need reliable sources of natural gas for power generation, home heating or petrochemical feedstocks. We have the experience, knowledge, and flexibility to design service offerings and create system enhancements tailored to our customers’ needs throughout the 13 states in which we operate. As an organization focused on sustainability, we are committed to protecting the environment while delivering this energy source. This commitment is made to our customers, employees, and the communities in which we operate. We incorporate environmental stewardship, safety, and compliance into our day‑to‑day operations and seek to strengthen and support the communities we serve. Additional information about the company can be found online at www.bwpipelines.com.

We are currently looking for a Field Administrator/Field Administrator Sr./Field Administrative Coordinator for our Gulfport, MS location.

Position Description

Perform administrative duties including sending and receiving email, answering phones, copying, scanning, shipping and mailing, maintaining meeting rooms, office supplies, equipment, sign‑in sheets, business unit scorecard tracking, DOT driver record‑keeping, EH&S record‑keeping, invoice processing, project files management, payroll input into ORACLE, vehicle inspection and insurance tracking, updating O&M book, and printing forecast reports from OMS software systems. Additional responsibilities include coordination, audit tracking, organizing, and tracking of Alignment Sheets, DOT record‑keeping, emergency information notifications, Event Response Manual updates, hazardous materials shipping, local incident tracking, and intermediate use of Maximo software system (attaching records, printing reports, light analysis, verifying records accuracy). Must comply with all required safety and environmental training and have a good understanding of applicable company policies and procedures. This position interacts with every department in the corporate offices and other field locations, producers, customers, landowners, governmental agencies, and contractors/vendors.

Administrative Duties

• Assist with creating and monitoring the area operating budget
• Assist the Area Manager and area personnel in support of the area operations
• Requisition and track shipping and receiving materials and supplies
• Compliance tracking and auditing (OMS, Maximo, Veriforce, other monthly type inspections including mileage, fire extinguishers, etc.)
• Develop project folders and status tracking
• Assist with Scope of Work Agreements and Veriforce OQ documentation for activities
• Organize and maintain filing system and track and audit compliance activities

Required Skills, Knowledge, and Experience

• Advanced computer skills and experience with Microsoft Office products including Excel, Word, PowerPoint, Outlook and other operating systems
• Advanced typing skills
• Excellent interpersonal skills
• Good written and verbal communication skills, economic and critical thinking skills
• Ability to learn computer‑based systems for project preparation, requisitions, project and compliance tracking, etc.
• Self‑motivated and committed to personal and team safety
• Ability to prioritize and manage multiple responsibilities simultaneously

Preferred Skills, Knowledge, and Experience

• Advanced experience with ORACLE accounting systems
• Understanding of DOT 192 regulations

Required Education

• High School Diploma

Preferred Education

• Associate Degree

Boardwalk Pipelines, LP, maintains a drug‑free workplace and will require pre‑employment drug and substance abuse testing before hiring.

Boardwalk Pipelines, LP, is an equal opportunity employer. All applicants will be considered for employment regardless of race, color, religion, age, sex, gender identity, national origin, veteran, or disability status.